Executive Assistant to CEO, Bilingual EN/ES, Nonprofit

La Plaza, Inc.; Indianapolis (IN); On-site; USD 52,000 - 74,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Health insurance

Health savings account

Life insurance

Paid time off

Vision insurance

Job summary

La Plaza, Inc. is seeking a dedicated Executive Assistant to support our President & CEO and ensure seamless executive and organizational operations.

You will coordinate board communications, organize materials, and manage high-priority calendars while engaging with donors and community partners. Ideal candidates are bilingual in English and Spanish with 5+ years of non-profit executive support experience, exceptional organization, and strong written and interpersonal skills.

Qualifications

• Minimum of 5+ years of executive administrative support or high-level office management experience (non-profit experience preferred).
• Fully bilingual in English and Spanish (written and verbal fluency required).
• Exceptional organizational, multi-tasking, and time-management capabilities with high attention to detail.
• Strong interpersonal and written communication skills with the ability to interact professionally with diverse audiences, board members, and community leaders.
• Proficiency in Google Workspace, Microsoft Office Suite, and basic database management tools.

Responsibilities

• Manage, maintain, and optimize the President & CEO’s calendar, scheduling high-priority meetings, travel arrangements, and daily commitments.
• Manage incoming and outgoing executive communications, monitoring emails, drafting correspondence, screening inquiries, and prioritizing urgent requests.
• Organize, format, and prepare meeting materials, executive briefs, presentations, and reports for internal and external engagements.
• Coordinate all logistics for Board of Directors meetings, executive committee sessions, and annual retreats, including agenda preparation, venue setup, and material distribution.
• Record, transcribe, and distribute accurate board meeting minutes and maintain historical governance files.
• Support special executive initiatives and cross-departmental projects as assigned by the President & CEO.
• Serve as a professional, welcoming liaison for La Plaza, representing the organization and the Office of the CEO with internal staff, donors, community partners, and public stakeholders.
• Assist with logistics, coordination, and administrative prep for La Plaza’s flagship community events, programs, and fundraising initiatives.
• Maintain strict confidentiality regarding organizational data, executive discussions, and sensitive personnel information.

Skills

Organizational skills

Multitasking

Time management

Interpersonal communication

Bilingual - English/Spanish

Tools

Google Workspace

Microsoft Office Suite

Basic database management

Job description

La Plaza, Inc. is seeking a dedicated Executive Assistant to support our President & CEO and ensure seamless executive and organizational operations.

You will coordinate board communications, organize materials, and manage high-priority calendars while engaging with donors and community partners. Ideal candidates are bilingual in English and Spanish with 5+ years of non-profit executive support experience, exceptional organization, and strong written and interpersonal skills.