Executive Assistant

La Plaza, Inc.; Indianapolis (IN); Vor Ort; USD 52.000 - 74.000; Vollzeit

Benefits dieser Stelle

401(k)

401(k) matching

Health insurance

Health savings account

Life insurance

Paid time off

Vision insurance

Zusammenfassung

La Plaza, Inc. is seeking a dedicated Executive Assistant to support our President & CEO and ensure seamless executive and organizational operations.

You will coordinate board communications, organize materials, and manage high-priority calendars while engaging with donors and community partners. Ideal candidates are bilingual in English and Spanish with 5+ years of non-profit executive support experience, exceptional organization, and strong written and interpersonal skills.

Qualifikationen

• Minimum of 5+ years of executive administrative support or high-level office management experience (non-profit experience preferred).
• Fully bilingual in English and Spanish (written and verbal fluency required).
• Exceptional organizational, multi-tasking, and time-management capabilities with high attention to detail.
• Strong interpersonal and written communication skills with the ability to interact professionally with diverse audiences, board members, and community leaders.
• Proficiency in Google Workspace, Microsoft Office Suite, and basic database management tools.

Aufgaben

• Manage, maintain, and optimize the President & CEO’s calendar, scheduling high-priority meetings, travel arrangements, and daily commitments.
• Manage incoming and outgoing executive communications, monitoring emails, drafting correspondence, screening inquiries, and prioritizing urgent requests.
• Organize, format, and prepare meeting materials, executive briefs, presentations, and reports for internal and external engagements.
• Coordinate all logistics for Board of Directors meetings, executive committee sessions, and annual retreats, including agenda preparation, venue setup, and material distribution.
• Record, transcribe, and distribute accurate board meeting minutes and maintain historical governance files.
• Support special executive initiatives and cross-departmental projects as assigned by the President & CEO.
• Serve as a professional, welcoming liaison for La Plaza, representing the organization and the Office of the CEO with internal staff, donors, community partners, and public stakeholders.
• Assist with logistics, coordination, and administrative prep for La Plaza’s flagship community events, programs, and fundraising initiatives.
• Maintain strict confidentiality regarding organizational data, executive discussions, and sensitive personnel information.

Kenntnisse

Organizational skills

Multitasking

Time management

Interpersonal communication

Bilingual - English/Spanish

Tools

Google Workspace

Microsoft Office Suite

Basic database management

Jobbeschreibung

La Plaza strengthens Central Indiana by advocating for and preparing Latino students for educational success, and by connecting families to vital health and social services. For 55 years, La Plaza has stood as the most trusted Latino-serving organization in the region, providing holistic support centered on education, health and social services, and workforce development. As part of our advancement community, we are dedicated to moving La Plaza forward by inspiring generosity, strengthening relationships, and supporting opportunities that create a lasting impact for students, donors, and the communities we serve.

Position Summary

La Plaza is seeking a dedicated, highly organized, and collaborative Executive Assistant to support our President & CEO and ensure seamless executive and organizational operations. In this role, you will serve as a key point of contact for board members, community leaders, and staff, playing a vital part in advancing our mission to prepare Latino students for academic and life success while connecting families to essential health, financial, and social services.

Key Responsibilities

Executive Support & Administrative Operations

• Manage, maintain, and optimize the President & CEO’s calendar, scheduling high-priority meetings, travel arrangements, and daily commitments.
• Manage incoming and outgoing executive communications, monitoring emails, drafting correspondence, screening inquiries, and prioritizing urgent requests.
• Organize, format, and prepare meeting materials, executive briefs, presentations, and reports for internal and external engagements.

Board Relations & Special Projects

• Coordinate all logistics for Board of Directors meetings, executive committee sessions, and annual retreats, including agenda preparation, venue setup, and material distribution.
• Record, transcribe, and distribute accurate board meeting minutes and maintain historical governance files.
• Support special executive initiatives and cross-departmental projects as assigned by the President & CEO.

Community Relations & Event Support

• Serve as a professional, welcoming liaison for La Plaza, representing the organization and the Office of the CEO with internal staff, donors, community partners, and public stakeholders.
• Assist with logistics, coordination, and administrative prep for La Plaza’s flagship community events, programs, and fundraising initiatives.
• Maintain strict confidentiality regarding organizational data, executive discussions, and sensitive personnel information.

Qualifications & Attributes

• Experience: Minimum of 5+ years of relevant executive administrative support or high-level office management experience (non-profit experience preferred).
• Language Proficiency: Fully bilingual in English and Spanish (written and verbal fluency required).
• Skills: Exceptional organizational, multi-tasking, and time-management capabilities with high attention to detail.
• Communication: Strong interpersonal and written communication skills with the ability to interact professionally with diverse audiences, board members, and community leaders.
• Technical Skills: Proficiency in Google Workspace, Microsoft Office Suite, and basic database management tools.
• Mission Alignment: Deep passion for community service, health equity, educational advancement, and the empowerment of Latino families in Central Indiana.
• 401(k)
• 401(k) matching
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

License/Certification:

• Driver's License (Required)

La Plaza, Inc. is an Equal Opportunity Employer.