Bilingual Executive Assistant to the CEO

Behavior Treatment & Analysis Inc.; Walnut Creek (CA); Hybrid; USD 85,000 - 110,000; Full time

Benefits offered by this job

Competitive salary

Corporate benefits package

Professional development

Mission-driven environment

Job summary

Behavior Treatment & Analysis Inc. is seeking an organized, proactive Executive Assistant to support the CEO in Walnut Creek, CA.

This bilingual (Spanish/English) role balances fast-paced executive demands with meticulous follow-through and cross-department collaboration. The ideal candidate will manage calendars, coordinate communications, oversee travel logistics, prepare reports, and safeguard confidential information while supporting strategic projects and process improvements in a hybrid

Qualifications

• Bachelor’s degree required.
• 3+ years of experience as an Executive Assistant or similar role.
• Bilingual English/Spanish required.
• Strong proficiency with Microsoft Office, Outlook, and organizational tools.

Responsibilities

• Manage the CEO’s calendar, priorities, and daily workflow.
• Coordinate internal and external executive communications.
• Assist with travel coordination and logistics.
• Prepare and review reports, presentations, and executive documents.
• Organize and safeguard confidential information.
• Coordinate executive meetings, create agendas, document minutes, and ensure follow-up on action items.
• Support strategic projects and track progress across departments.
• Compile executive summaries and reports from key areas including Finance, HR, Billing, Intake, Scheduling, Clinical, IT, Guatemala operations, and more.

Skills

Bilingual Spanish-English

Education

Bachelor’s Degree

Tools

Microsoft Office Suite

Outlook

Job description

About the Role

We are seeking a highly organized, Bilingual (Spanish/English), proactive, and people oriented Executive Assistant to the CEO. This is a key operational role that supports strategic initiatives, ensures smooth communication across departments, and helps maintain high-level organizational efficiency.

The ideal candidate is detail-oriented, charismatic, professional, and able to balance fast-paced executive demands with exceptional follow-through.

Key Responsibilities

• Manage the CEO’s calendar, priorities, and daily workflow.

• Coordinate internal and external executive communications.

• Assist with travel coordination and logistics.

• Prepare and review reports, presentations, and executive documents.

• Organize and safeguard confidential information.

• Coordinate executive meetings, create agendas, document minutes, and ensure follow-up on action items.

• Support strategic projects and track progress across departments.

• Compile executive summaries and reports from key areas including:
  Finance, HR, Billing, Intake, Scheduling, Clinical, IT, Guatemala operations, and more.

• Assist in internal organizational reengineering and process mapping.

• Support applications for new contracts with counties and insurance providers.

• Monitor insurance rate changes and coordinate with Finance.

• Conduct site visits to centers to assess operations and prepare executive feedback reports.

• Manage the internal escalation inbox and ensure timely responses to staff needs.

• Maintain and update dashboards (e.g., Monday.com) and track leadership action items.

Ideal Candidate Profile

• Highly organized and structured.

• Excellent communicator with strong interpersonal skills and natural charisma.

• Strong analytical and problem-solving mindset.

• Comfortable working under pressure and tight deadlines.

• Reliable, proactive, and committed to high-quality execution.

• Able to collaborate with diverse teams and maintain confidentiality at all times.

Requirements

• Bachelor’s Degree required.

• 3+ years of experience as an Executive Assistant or similar role.

• Bilingual (English/Spanish) required.

• Strong proficiency in Microsoft Office, Outlook, and organizational tools.

• Ability to work in a hybrid format with travel to BTA centers in California.

What We Offer

• Competitive salary based on experience.

• Corporate benefits package.

• Professional development and growth opportunities.

• A mission-driven, collaborative work environment that makes a real impact.