Bilingual Executive Administrative Assistant - Nonprofit

Common Wealth Development, Inc.; Madison (WI); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

Health insurance

Paid leave

Bilingual bonus

Job summary

Common Wealth Development, Inc. seeks an Executive Administrative Assistant to support the Executive Director and ensure efficient operations. The role emphasizes strong administrative skills, independence under deadlines, and proficiency in Microsoft Office.

A bilingual Spanish-English ability provides a yearly $1.50 bonus for eligible staff. The position is full-time with benefits, including health insurance and a generous paid leave package.

Qualifications

• Minimum 2–3 years in an administrative role, preferably in a nonprofit or community development setting.
• Proficiency in Microsoft Office (Word, Excel, Outlook, Teams) and strong written/verbal communication.
• Ability to manage multiple tasks under tight deadlines and work independently.

Responsibilities

• Provide day-to-day administrative support to the Executive Director, including calendars, meetings, and correspondence.
• Oversee office logistics, supply management, phone systems, and mail distribution; assist with accounts payable/receivable.
• Support organizational communications, including social media, websites, and digital outlets; draft professional correspondence.
• Coordinate organizational projects, track training/evaluations, and manage internal systems such as Microsoft Teams.
• Conduct basic research to support leadership and prepare reports as needed.

Skills

Organizational skills

Communication skills

Independent work

Multitasking

Tools

Microsoft Office

Microsoft Teams

Job description

Common Wealth Development, Inc. seeks an Executive Administrative Assistant to support the Executive Director and ensure efficient operations. The role emphasizes strong administrative skills, independence under deadlines, and proficiency in Microsoft Office.

A bilingual Spanish-English ability provides a yearly $1.50 bonus for eligible staff. The position is full-time with benefits, including health insurance and a generous paid leave package.