Bilingual Executive Assistant

Integrated Human Capital; San Antonio (TX); On-site; USD 65,000 - 95,000; Full time

Job summary

Integrated Human Capital is seeking a highly organized bilingual Executive Assistant to provide high-level support to the CEO and executive leadership. The role requires managing complex calendars, coordinating domestic and international travel, preparing reports and presentations, and acting as a trusted liaison with stakeholders.

Ideal candidates will have 3+ years supporting C-level executives, strong organizational skills, and a proactive, confidential approach.

Qualifications

• 3+ years of experience directly supporting C-level executives or senior leadership.
• Bilingual English/Spanish required with strong verbal and written communication in both languages.
• Bachelor's degree preferred.
• Experience managing complex executive calendars, travel, meetings, and competing priorities.
• Demonstrated discretion and ability to handle confidential information.

Responsibilities

• Provide high-level administrative support to the CEO and executive leaders.
• Manage the executive calendar, meetings, and travel itineraries.
• Prepare expense reports and confidential communications.
• Draft correspondence, presentations, reports, and meeting materials.
• Coordinate meetings and follow up on action items.
• Support special projects and strategic initiatives from planning to completion.

Skills

Bilingual English/Spanish

Communication

Organizational

Time management

Discretion

Problem solving

Proactive mindset

Education

Bachelor's degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Job description

Bilingual Executive Assistant Job Summary

Our client is seeking a highly organized, polished, and proactive Bilingual Executive Assistant to provide high-level support to the CEO and executive leadership team.

This is a highly visible role for an experienced executive support professional who thrives in a fast-paced environment, exercises excellent judgment, and knows how to stay several steps ahead. The Executive Assistant will serve as a trusted partner to the CEO, managing priorities, schedules, communications, travel, meetings, and special projects while maintaining the highest level of professionalism and confidentiality.

Bilingual Executive Assistant Key Responsibilities

• Provide high-level, one-on-one administrative support to the CEO and assist other executive leaders as needed.
• Manage a complex and frequently changing executive calendar, including meetings, appointments, events, and commitments.
• Coordinate domestic and international travel, including flights, lodging, transportation, itineraries, agendas, and meal arrangements.
• Prepare expense reports and maintain appropriate documentation.
• Draft and prepare correspondence, presentations, reports, meeting materials, and confidential communications.
• Monitor deadlines, commitments, and priorities and proactively follow up on action items.
• Anticipate the CEO's needs and identify scheduling conflicts, priorities, and potential issues in advance.
• Serve as a primary point of contact for matters involving the CEO and executive office.
• Exercise sound judgment when handling sensitive requests, communications, and confidential information.
• Serve as a professional liaison between the CEO, executive team, employees, clients, vendors, and other key stakeholders.
• Coordinate executive and senior leadership meetings, including scheduling, agendas, materials, and logistics.
• Attend meetings as requested, document key discussions and action items, and assist with follow-up.
• Support special projects and strategic initiatives from planning through completion.
• Research and compile information for executive decision-making, meetings, presentations, and projects.
• Coordinate with internal departments and external partners to keep priorities and initiatives moving forward.
• Identify opportunities to improve administrative processes, organization, communication, and executive efficiency.
• Handle occasional personal errands or administrative matters for the CEO as needed.

Bilingual Executive Assistant Qualifications

• Bilingual English/Spanish required, with strong verbal and written communication skills in both languages.
• Minimum of 3 years of experience directly supporting C-level executives or senior executive leadership.
• Bachelor's degree preferred.
• Demonstrated experience managing complex executive calendars, travel, meetings, and competing priorities.
• Exceptional organizational and time-management skills with strong attention to detail.
• Excellent written and verbal communication skills.
• Professional presence and strong interpersonal skills.
• Proven ability to exercise discretion and maintain confidentiality.
• Strong problem-solving skills and independent judgment.
• Proactive mindset with the ability to anticipate needs and work with minimal supervision.
• Ability to remain composed, flexible, and solutions-focused when priorities change.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to manage multiple projects and deadlines in a fast-paced environment.
• Flexibility to provide support outside standard business hours when business needs require.

Physical Requirements

This position primarily operates in a professional office environment and requires regular use of a computer, telephone, email, and standard office equipment. The position may occasionally require lifting or moving items up to 10 pounds and completing errands or duties away from the primary office location.

Equal Employment Opportunity & E-Verify

Integrated Human Capital is an equal opportunity employer. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other status protected by applicable law.

Integrated Human Capital participates in E-Verify to verify the identity and employment eligibility of newly hired employees. Candidates must provide required documentation confirming their identity and authorization to work in the United States.