Senior Administrative Assistant - Banking Executive Support

Talentify; Houston (TX); On-site; USD 60,000 - 85,000; Full time

Job summary

Talentify is seeking an Executive Assistant to support the Community & Consumer Banking team in Houston. The role demands managing complex calendars, coordinating travel (domestic and international), and handling communications with executive-level stakeholders.

Five years of administrative experience and meticulous attention to detail are essential, along with strong Microsoft Office proficiency and excellent written and verbal communication skills.

Qualifications

• Five years of administrative experience.
• Ability to organize at a high level and manage complex schedules.
• Discretion and good judgment in confidential situations, with experience interacting with senior management.
• Strong interpersonal, written, and oral communication skills.
• Proficiency in Microsoft Office and handling multiple priorities.

Responsibilities

• Maintain complex and detailed calendars
• Screen incoming calls and determine priority, handling information with care
• Coordinate and logistics of internal and external meetings
• Arrange and coordinate domestic and international travel
• Organize all aspects of internal and external events, including catering and transportation
• Process invoices and T&E expense claims
• Assist with staff onboarding and off-boarding, equipment setup and system access
• Produce high quality emails and messages to all levels of the organization
• Maintain department documents including org charts and bios
• Handle regular activities without prompting, advising in advance of issues
• Assist in editing spreadsheets and presentations for client meetings

Skills

Calendar management

Discretion and confidentiality

Interpersonal communication

Written and verbal communication

Prioritization under pressure

Tools

Microsoft Office

Job description

Talentify is seeking an Executive Assistant to support the Community & Consumer Banking team in Houston. The role demands managing complex calendars, coordinating travel (domestic and international), and handling communications with executive-level stakeholders.

Five years of administrative experience and meticulous attention to detail are essential, along with strong Microsoft Office proficiency and excellent written and verbal communication skills.