Executive Assistant to CEO & Board Liaison

Goodwill Gulf Coast; Mobile (AL); On-site; USD 21,000 - 34,000; Full time

Job summary

Goodwill Gulf Coast is seeking an Executive Assistant to support the President/CEO and the executive team. You will manage calendars, coordinate travel, prepare professional documents, and track decisions and priorities throughout the year.

Responsibilities include coordinating board meetings, maintaining records, handling confidential information, and supporting donor activities while using approved tools to improve scheduling and processes.

Qualifications

• High School Diploma or GED required; associate or higher business degree preferred.
• At least three years of administrative experience; executive support preferred.
• Notary Public or ability to become one within one month of hire.
• Experience coordinating meetings, preparing professional documents, and tracking deadlines.

Responsibilities

• Manage the CEO’s Outlook calendar, travel, and expense submissions.
• Prepare and proofread correspondence, reports, spreadsheets, and briefing materials.
• Coordinate executive meetings; document decisions and follow-ups with concise notes.
• Maintain board records, minutes, and action trackers; support board logistics.
• Serve as professional contact for CEO, staff, and partners; organize secure files.

Skills

Calendar management

Executive support

Written communication

Proofreading

Microsoft Office

Team collaboration

Document management

Discretion & confidential handling

Attention to detail

Prioritization & time management

Education

High School Diploma or GED

Associate degree in business-related field

Tools

Notary Public

Document management software

Job description

Goodwill Gulf Coast is seeking an Executive Assistant to support the President/CEO and the executive team. You will manage calendars, coordinate travel, prepare professional documents, and track decisions and priorities throughout the year.

Responsibilities include coordinating board meetings, maintaining records, handling confidential information, and supporting donor activities while using approved tools to improve scheduling and processes.