Executive Assistant - Investment Banking

Burnett Specialists; Texas; Hybrid; USD 80,000 - 90,000; Full time

Benefits offered by this job

Full benefits and 401K

Paid parking

Job summary

Burnett Specialists in Houston, TX seeks an Executive Assistant to support senior leaders in Investment Banking. The role requires strong organization, discretion, and the ability to manage multiple priorities across time zones.

Responsibilities include calendar management, travel coordination, expense processing, meeting support, and preparation of reports. Hybrid schedule; salary $80,000–$90,000 and full benefits with 401K.

Qualifications

• Experience supporting senior executives and handling confidential information.
• Strong MS Office skills and calendar management are essential.
• CRM experience preferred; willingness to learn new systems.
• Excellent organizational and communication abilities, with attention to detail.

Responsibilities

• Manage administrative and business support functions for executives.
• Handle incoming calls and direct inquiries appropriately.
• Coordinate and maintain complex calendars across time zones.
• Support meetings, conferences, and presentations.
• Arrange domestic and international travel and prepare itineraries.
• Process expense reports accurately and efficiently.
• Use CRM and internal systems for tracking and support (training provided).
• Prepare correspondence, reports, and other documents.
• Support ad hoc projects and additional duties as assigned.

Skills

Microsoft Office

CRM

Organization

Communication

Discretion

Proactive mindset

Team player

Tools

CRM software

Job description

Job Description

Executive Assistant - Houston, TX

A leading investment banking platform is seeking a proactive Executive Assistant to support senior leaders within its Investment Banking division. The ideal candidate will exercise strong judgment, demonstrate exceptional communication skills, and maintain a high level of professionalism. This role requires the ability to manage multiple priorities, maintain strict confidentiality, and perform effectively in a fast-paced, constantly evolving environment. The successful candidate will have prior experience supporting senior-level executives and interacting with both internal stakeholders and external clients.

Responsibilities

• Manage a wide range of administrative, clerical, and business support functions
• Handle incoming calls and direct inquiries to appropriate parties
• Coordinate and maintain complex executive calendars across multiple time zones
• Support internal and external meetings, conference calls, and presentations
• Arrange domestic and international travel and prepare detailed itineraries
• Process a high volume of expense reports accurately and efficiently
• Utilize CRM and internal systems such as a CRM for tracking and administrative support (training provided as needed)
• Prepare correspondence, reports, and other business documents as required
• Support ad hoc projects and perform additional duties as assigned

Qualifications

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Experience with CRM preferred, with willingness to learn new systems
• Strong organizational, communication, interpersonal, and problem-solving skills
• Exceptional attention to detail with the ability to manage competing priorities
• Ability to handle confidential information with discretion and professionalism
• Proactive mindset with the ability to anticipate needs and take initiative
• Strong team player with a positive, adaptable approach to changing priorities
• Comfortable working in a high-volume, fast-paced investment banking environment
• Hands-on attitude with willingness to support across all responsibilities to ensure team success
• Strong team player wi

Job Title: Executive Assistant

Address: Houston, TX 77010

Salary: $80,000 - 90,000

Type: Direct hire

Benefits: Full benefits and 401K. Paid parking

Hours/Schedule: Monday - Friday, 8-5. Hybrid Schedule

Executive Assistant – Investment Banking

Key Responsibilities

• Manage a wide range of administrative, clerical, and business support functions
• Handle incoming calls and direct inquiries to appropriate parties
• Coordinate and maintain complex executive calendars across multiple time zones
• Support internal and external meetings, conference calls, and presentations
• Arrange domestic and international travel and prepare detailed itineraries
• Process a high volume of expense reports accurately and efficiently
• Utilize CRM and internal systems such as a CRM for tracking and administrative support (training provided as needed)
• Prepare correspondence, reports, and other business documents as required
• Support ad hoc projects and perform additional duties as assigned

Qualifications

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Experience with CRM preferred, with willingness to learn new systems
• Strong organizational, communication, interpersonal, and problem-solving skills
• Exceptional attention to detail with the ability to manage competing priorities
• Ability to handle confidential information with discretion and professionalism
• Proactive mindset with the ability to anticipate needs and take initiative
• Strong team player wi