Executive Assistant/Office Manager for AI Healthcare Startup

Lambent; New York (NY); On-site; USD 85,000 - 110,000; Full time

Job summary

Lambent, a rapid-growth Soho-based startup, seeks an Executive Assistant to support the CEO and CTO. The role reports directly to the CEO, with additional help for the CTO and office oversight.

The team is small (about 25) and the culture is fast-paced, hands-on, and fun rather than buttoned-up. You will manage calendars, coordinate complex travel, oversee expenses, and maintain organization for the C-suite and the office.

Qualifications

• Minimum 3+ years as EA, Chief of Staff, or Office Manager in startups.
• BA/BS from a competitive US college.
• Strong calendar management and chaos handling.
• Experience planning complex travel and expenses.
• Strong tech skills and quick learner.
• Fluent with AI.
• High discretion and sound judgment.
• Professional, not overly social.
• Comfortable in hands-on, all-hands office environment.
• Startup mentality: adaptable, resourceful, handle ambiguity.

Responsibilities

• Manage calendar for CEO and CTO.
• Help set daily and long-term priorities.
• Organize C-suite and office structures.
• Communicate with internal teams and external stakeholders.
• Represent CEO and company brand.
• Plan travel and track expenses.
• Oversee downtown office operations and vendor contracts.
• Coordinate logistics for 20-25 person team.
• Handle ad hoc requests and projects.

Skills

Calendar management

Travel logistics

Tech-savvy

AI fluency

Discretion

People skills

Office management

Startup mindset

Communication

Education

BA/BS degree

Job description

Rapid-growth Soho-based startup seeks an Executive Assistant for their CEO and CTO. They just completed their Series B funding round, have a current team of 25, and are at the stage where critical support is paramount. It’s a fast-paced and dedicated work environment with an easygoing and fun interactive vibe, not buttoned-up. This position is a direct report to the CEO with additional assistance for the CTO and office management oversight.

Requirements

• 3+ years of experience as an Executive Assistant, Chief of Staff, or Office Manager, ideally in a startup environment
• BA/BS from competitive US college
• Strong calendar management skills, including experience wrangling a chaotic or neglected calendar
• Experience managing complex travel logistics and expense reporting
• Great tech and ability to learn new programs and apps quickly
• Appropriate fluency with AI
• High degree of discretion and sound judgment
• Good with people but not overly social
• Comfortable in a hands-on, all-hands office environment
• Startup mentality: adaptable, resourceful, unbothered by ambiguity

Responsibilities

• Manage calendar for CEO and CTO
• Help CEO and CTO establish priorities on a daily and long-term basis
• Establish and maintain organization for C-suite and office
• Communications with internal teams and external stakeholders, including board, investors and advisors
• Represent CEO and evolving company brand to others
• Plan travel; track associated expenses
• Oversight for downtown office: maintain supplies; coordinate with vendors; liaise with management; review related contracts
• Coordinate internal logistics for a 20-25 person team
• Handle varied ad hoc requests and projects and requests as they continually come in