Executive Assistant to CEO | AI-Ready Ops & Global Travel

Panorama Holdings; Charlotte (NC); Presencial; USD 65.000 - 90.000; Jornada completa

Descripción de la vacante

Panorama Holdings is seeking an Executive Assistant to support the CEO in Charlotte, NC. The role involves managing a complex calendar across multiple entities, coordinating international travel, handling expenses, and enabling AI-driven workflows to improve the CEO's office efficiency.

The successful candidate will have 5+ years experience with a corporate CEO, strong communication skills, and the ability to work independently in a fast-paced environment, including occasional international

Formación

• Minimum 5 years of experience as an Executive Assistant supporting a CEO or C-suite executive in a corporate environment.
• Proven ability to manage complex, multi-entity calendars and frequently shifting priorities.
• Demonstrated discipline in expense management, including high-volume card reconciliation and receipt tracking.
• Proficiency in Microsoft 365 (Outlook, OneDrive, SharePoint, Teams) and comfort learning and using AI tools.
• Strong written and verbal communication skills.
• Availability for occasional international travel (at least once per year).
• High integrity, reliability, and professionalism, with a track record of maintaining confidentiality.

Responsabilidades

• Executive Support & Calendar Management for the CEO across multiple entities and time zones.
• Expense Management: categorize, reconcile, and process reimbursements and invoices.
• Digital Workflows & AI Enablement: organize files and enable AI-driven workflows.
• Administrative & Office Responsibilities: manage records, meetings, vendor relations, and office supplies.
• Residence Oversight & Personal Support: oversee CEO residence and liaise with vendors.
• Problem-Solving: pre-empt issues and provide creative solutions under pressure.

Conocimientos

Mandarin Chinese

Attention to detail

Strong written and verbalcommunication

Independent work

Herramientas

Microsoft 365 (Outlook, OneDrive, SharePoint, Teams)

AI tools

Descripción del empleo

Panorama Holdings is seeking an Executive Assistant to support the CEO in Charlotte, NC. The role involves managing a complex calendar across multiple entities, coordinating international travel, handling expenses, and enabling AI-driven workflows to improve the CEO's office efficiency.

The successful candidate will have 5+ years experience with a corporate CEO, strong communication skills, and the ability to work independently in a fast-paced environment, including occasional international