Senior Executive Assistant to CEO | AI-Driven Operations

Digital Science; Boston (MA); On-site; USD 65,000 - 90,000; Full time

Job summary

Digital Science in Boston is seeking an experienced executive assistant to support the CEO and US-based Management Board, coordinating meetings, travel, and communications while leveraging AI tools to streamline operations.

You will manage complex diaries, arrange global travel, prepare presentations, and maintain organized documentation. The role requires discretion, proactive planning, and strong collaboration with the London team to ensure seamless cross-border operations.

Qualifications

• Demonstrable experience providing executive-level support to C-suite executives and senior leadership teams.
• Proven diary management, global travel booking, and event planning/coordination.
• Experience working with enterprise productivity platforms (Google Workspace, Salesforce, NetSuite etc).
• Experience leveraging AI productivity tools to scale executive support and optimise operational workflows is desired, but not essential as training will be provided.

Responsibilities

• Meeting management and scheduling for CEO and US-based Management Board.
• Diary coordination across the US-based Management Board.
• Travel coordination for CEO and board members including flights, hotels, visas, and expense recording in Concur.
• Executive communications, information flow, and documentation governance, plus AI-assisted summarisation and workflow optimisation.
• Organize Management Board off-site meetings and events across venues, agendas, and invoices.
• Executive project support including research, notes, presentations, and system support (NetSuite, Google Suite, Salesforce, Concur).
• Collaboration with London-based EA to ensure cross-functional alignment.
• Ad hoc projects or analyses requested by the CEO.

Skills

Friendly & organized

Excellent communication

Problem solving

Independent & proactive

AI productivity tools

Discretion & confidentiality

Relationship building

Education

Bachelor's degree or equivalent executive support qualification

Tools

Google Workspace

Salesforce

NetSuite

Concur

Job description

Digital Science in Boston is seeking an experienced executive assistant to support the CEO and US-based Management Board, coordinating meetings, travel, and communications while leveraging AI tools to streamline operations.

You will manage complex diaries, arrange global travel, prepare presentations, and maintain organized documentation. The role requires discretion, proactive planning, and strong collaboration with the London team to ensure seamless cross-border operations.