Executive Assistant to CEO — Admin & Operations Lead

Coldwell Banker Harris McHaney & Faucette; Rogers (AR); On-site; USD 36,000 - 39,000; Full time

Benefits offered by this job

Paid time off

Holiday pay

Matching 401k

Career advancement opportunities

Job summary

Coldwell Banker Harris McHaney & Faucette in Northwest Arkansas seeks a Corporate Administrator – Assistant to the CEO to provide executive support, manage calendars, coordinate meetings, and handle confidential tasks in an in-office role.

You will assist with recruiting support, reporting, travel arrangements, and event planning while helping maintain reports, policies, and company culture. This full-time position offers a Monday–Friday schedule, PTO, holiday pay, and 401(k) matching.

Qualifications

• Associate degree or equivalent required; Bachelor's degree preferred.
• 3+ years of administrative experience, ideally supporting an executive or leadership team.
• Experience with scheduling, document organization, office coordination, and reporting across multiple systems.
• Working knowledge of AI systems and tools such as ChatGPT, Claude, Gemini, CoPilot.
• Strong Microsoft 365 skills (Excel, Word, PowerPoint, Outlook) and familiarity with Google Workspace.
• Excellent written, verbal, and listening communication skills. Must be able to listen with detail and extract summaries from meetings.
• Strong organization and time management, with the ability to juggle multiple deadlines.
• A sharp eye for detail and a commitment to discretion and professionalism.

Responsibilities

• Executive Support: Manage the CEO's calendar, schedule meetings, and coordinate logistics.
• Monitor the CEO's email and flag important messages, updates, and issues.
• Attend meetings, take notes, and send clear follow-up summaries.
• Prepare agendas, documents, presentations, and reports.
• Handle business and personal tasks for the CEO and affiliated businesses.
• Arrange travel and event registrations for the CEO and leadership team.
• Serve as a professional point of contact between the CEO and stakeholders; ensure timely follow-through.
• Handle sensitive information with complete confidentiality.

Skills

Executive support

Calendar management

Communication

Organization

Discretion

Team collaboration

Education

Associate degree or equivalent

Bachelor's degree preferred

Tools

Microsoft 365

Google Workspace

AI tools

Job description

Coldwell Banker Harris McHaney & Faucette in Northwest Arkansas seeks a Corporate Administrator – Assistant to the CEO to provide executive support, manage calendars, coordinate meetings, and handle confidential tasks in an in-office role.

You will assist with recruiting support, reporting, travel arrangements, and event planning while helping maintain reports, policies, and company culture. This full-time position offers a Monday–Friday schedule, PTO, holiday pay, and 401(k) matching.