Executive Assistant to CEO – Office & Operations Lead

Coldwell Banker Harris McHaney & Faucette Real Estate; Rogers (AR); On-site; USD 36,000 - 39,000; Full time

Benefits offered by this job

Paid time off

Holiday pay

Matching 401k

Career advancement opportunities

Job summary

Coldwell Banker Harris McHaney & Faucette is seeking a Corporate Administrator – Assistant to CEO to provide executive support and manage calendars, meetings, and logistics for the CEO and leadership team. You will handle reporting, recruiting support, meetings, and events, helping set a professional tone across the organization.

This in-office role in Northwest Arkansas requires 3+ years of administrative experience, strong MS 365 skills, and familiarity with AI tools.

Qualifications

• Associate degree or equivalent required; Bachelor's degree preferred.
• 3+ years of administrative experience, ideally supporting an executive or leadership team.
• Experience with scheduling, document organization, office coordination, and reporting across multiple systems.
• Working knowledge of AI systems and tools such as ChatGPT, Claude, Gemini, CoPilot.
• Strong Microsoft 365 skills (Excel, Word, PowerPoint, Outlook) and familiarity with Google Workspace.
• Excellent written, verbal, and listening communication skills; ability to extract summaries from meetings.

Responsibilities

• Work directly with the CEO daily; manage the CEO's calendar, schedule meetings, and coordinate logistics.
• Monitor the CEO's email; flag important messages and updates.
• Attend meetings, take notes, and send follow-up summaries.
• Prepare agendas, documents, presentations, and reports.
• Handle business and personal tasks for the CEO and support affiliated businesses.

Skills

AI systems familiarity

Calendar management

Executive support

Communication

Discretion & professionalism

Education

Associate degree or equivalent

Tools

Microsoft 365

Google Workspace

Job description

Coldwell Banker Harris McHaney & Faucette is seeking a Corporate Administrator – Assistant to CEO to provide executive support and manage calendars, meetings, and logistics for the CEO and leadership team. You will handle reporting, recruiting support, meetings, and events, helping set a professional tone across the organization.

This in-office role in Northwest Arkansas requires 3+ years of administrative experience, strong MS 365 skills, and familiarity with AI tools.