Corporate Administrator_Assistant to CEO

Coldwell Banker Harris McHaney & Faucette; Rogers (AR); On-site; USD 36,000 - 39,000; Full time

Benefits offered by this job

Paid time off

Holiday pay

Matching 401k

Career advancement opportunities

Job summary

Coldwell Banker Harris McHaney & Faucette in Northwest Arkansas seeks a Corporate Administrator – Assistant to the CEO to provide executive support, manage calendars, coordinate meetings, and handle confidential tasks in an in-office role.

You will assist with recruiting support, reporting, travel arrangements, and event planning while helping maintain reports, policies, and company culture. This full-time position offers a Monday–Friday schedule, PTO, holiday pay, and 401(k) matching.

Qualifications

• Associate degree or equivalent required; Bachelor's degree preferred.
• 3+ years of administrative experience, ideally supporting an executive or leadership team.
• Experience with scheduling, document organization, office coordination, and reporting across multiple systems.
• Working knowledge of AI systems and tools such as ChatGPT, Claude, Gemini, CoPilot.
• Strong Microsoft 365 skills (Excel, Word, PowerPoint, Outlook) and familiarity with Google Workspace.
• Excellent written, verbal, and listening communication skills. Must be able to listen with detail and extract summaries from meetings.
• Strong organization and time management, with the ability to juggle multiple deadlines.
• A sharp eye for detail and a commitment to discretion and professionalism.

Responsibilities

• Executive Support: Manage the CEO's calendar, schedule meetings, and coordinate logistics.
• Monitor the CEO's email and flag important messages, updates, and issues.
• Attend meetings, take notes, and send clear follow-up summaries.
• Prepare agendas, documents, presentations, and reports.
• Handle business and personal tasks for the CEO and affiliated businesses.
• Arrange travel and event registrations for the CEO and leadership team.
• Serve as a professional point of contact between the CEO and stakeholders; ensure timely follow-through.
• Handle sensitive information with complete confidentiality.

Skills

Executive support

Calendar management

Communication

Organization

Discretion

Team collaboration

Education

Associate degree or equivalent

Bachelor's degree preferred

Tools

Microsoft 365

Google Workspace

AI tools

Job description

Corporate Administrator – Assistant to CEO

Coldwell Banker Harris McHaney & Faucette | Northwest Arkansas | Full-Time, In-Office

• Location: 809 S. 52nd Street, Rogers, AR 72758- Easy access directly off I-49
• Schedule: Full-time, consistent 40hr work week, Monday–Friday, Flexible Start/End Time
• Pay: $26 - $28 Hourly, Non-exempt
• Reports to: CEO/Owner
• Benefits: Paid time off, holiday pay, matching 401k, career advancement opportunities

Is This You?

Are you the organized, dependable person everyone relies on to keep things running? Do you enjoy a well-kept calendar, a clean spreadsheet, and planning an office celebration about equally? If so, we would love to meet you.

As our Corporate Administrator, you will be the right hand to our CEO and leadership team. You will handle executive support, reporting, recruiting support, meetings, and events, and you will help set the tone for the people who make our company run.

Who We Are

Coldwell Banker Harris McHaney & Faucette has been a trusted name in Northwest Arkansas real estate for over 70 years. We get the best of both worlds. As part of the Coldwell Banker network, we have national brand recognition, proven systems, and industry-leading tools behind us. We are also locally owned and operated, so the decisions that shape our company, our culture, and our community are made right here by people who know you by name.

We work like a family. We show up for each other, celebrate birthdays and milestones together, and take pride in guiding our clients home with compassion & care.

What You Will Do

Executive Support

• Work directly with the CEO daily; Manage the CEO's calendar, schedule meetings, and coordinate logistics
• Monitor the CEO's email and flag important messages, updates, and potential issues
• Attend meetings as requested, take detailed notes, and send clear follow-up summaries
• Prepare agendas, documents, presentations, and reports
• Handle business and personal tasks for the CEO, such as online orders, appointments, insurance-related items, gathering signatures, and support for affiliated businesses
• Arrange travel and event registrations for the CEO and leadership team
• Serve as a professional point of contact between the CEO and internal and external stakeholders, making sure follow-through happens on time
• Handle sensitive information with complete confidentiality

Leadership, Recruiting, and Reporting

• Support company-wide recruiting goals alongside the CEO and Growth & Recruiting Leader
• Schedule and prepare agendas for recurring meetings, including monthly leadership meetings, 1:1 coaching sessions, and property management meetings
• Maintain key reports and trackers, including the Pending Business Report, 12-month running tracker, and agent activity and sales meeting attendance
• Pull MLS reports and update the agent roster (training provided)
• Help with form and policy updates and with annual or recurring company projects

Office Operations and Culture

• Coordinate company-wide meetings: prepare materials, reserve rooms, set up technology, and set up the conference room for weekly meetings
• Manage vendor relationships and keep the vendor list current
• Plan and run monthly office events, holiday and seasonal gatherings, and birthday and anniversary celebrations
• Work with the Front Desk Administrator and other offices to keep supplies stocked
• Maintain the company out-of-office calendar in Outlook and help staff with calendar management
• Keep shared spaces organized, including the breakroom, meeting rooms, and copy room
• Step in when needed to cover the front desk or closings

What You Bring

• Associate degree or equivalent required; Bachelor's degree preferred
• 3+ years of administrative experience, ideally supporting an executive or leadership team
• Experience with scheduling, document organization, office coordination, and reporting across multiple systems
• Working knowledge of AI systems and tools such as ChatGPT, Claude, Gemini, CoPilot
• Strong Microsoft 365 skills (Excel, Word, PowerPoint, Outlook) and familiarity with Google Workspace
• Excellent written, verbal, and listening communication skills. Must be able to listen with detail, and extract summaries from meetings.
• Strong organization and time management, with the ability to juggle multiple deadlines
• A sharp eye for detail and a commitment to discretion and professionalism
• A flexible, problem-solving mindset and a willingness to collaborate and ask questions
• A warm, courteous approach with agents, clients, vendors, and the public

New to real estate? No problem.

We will train you on the MLS and additional industry tools, including BrokerMetrics, Profit Power, and more.

What Characteristics Excel in this Role

• Ability to pivot quickly to the changing needs of the CEO and Leadership staff
• Ability to listen actively
• Ability to learn the patterns of CEO, proactively delivering solutions to offset future requests.

Why You Will Love It Here

• A predictable weekday schedule based on your needs
• A role that grows with you. As you settle in, more responsibility and advancement opportunities will follow.
• The backing of a global brand with the heart of a local, family-style team.
• A break from the traditional corporate structure with a locally ran company.
• Paid time off and holiday pay; 5 days after 6 months, and 3 weeks PTO after your first year
• Matching 401k

Work Environment

This is an in-office only position reporting to our office located at 809 S. 52nd St. Rogers, AR. Typical workday is 8 hrs Monday through Friday; We do consider and respect shift flexibility in start and end times to accommodate your lifestyle. i.e. School pickup times, traffic avoidance for congested times, etc. The role involves computer work and may include lifting items up to 20 pounds.

Transparency

• Although we offer many benefits, we do not currently offer Health Insurance.

Coldwell Banker Harris McHaney & Faucette is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, age, sex, sexual orientation, gender identity, disability, veteran status, genetic information, or any other status protected by law. Reasonable accommodations are available upon request.