Executive Assistant to CEO

Maven Recruiting Group; San Francisco (CA); On-site; USD 200,000 - 250,000; Full time

Job summary

Maven Recruiting Group in San Francisco, CA is seeking a highly experienced Executive Assistant to support its CEO. This is a high-trust role for a senior EA who can manage a demanding schedule, extensive travel, and constantly changing priorities in a 24/7 lifestyle.

The ideal candidate is calm under pressure, discreet, proactive, tech-savvy, and comfortable partnering with C-suite executives and key stakeholders while handling confidential information with discretion.

Qualifications

• Experience supporting a CEO or C-suite in a high-trust environment.
• Ability to manage a demanding calendar and travel logistics.
• Discretion, maturity and proactive problem-solving under pressure.

Responsibilities

• Provide high-level support to the CEO, including complex calendar and schedule management.
• Coordinate extensive domestic and international travel and logistics.
• Serve as a trusted gatekeeper and point of contact for key stakeholders.
• Manage meeting logistics, correspondence, and administrative needs.
• Prepare the CEO for meetings, calls, and commitments.
• Track priorities, deadlines, and follow-ups.
• Handle confidential information with complete discretion.
• Anticipate needs and proactively resolve issues.
• Manage last-minute changes and shifting priorities with composure.
• Support personal and professional logistics as needed.
• Maintain a high level of availability and flexibility based on the CEOs schedule.

Job description

Role: Executive Assistant to CEO
Location: San Francisco, CA | Onsite
Compensation: $200,000$250,000 DOE + Exceptional Benefits
Industry: Technology
A high-profile technology company is seeking a highly experienced Executive Assistant to support its CEO. This is a high-trust role for a senior EA who is comfortable managing a demanding schedule, extensive travel, and constantly changing priorities. The ideal candidate is calm under pressure, highly discreet, proactive, and comfortable with a 24/7 lifestyle. This is an opportunity to work closely with a C-suite executive and become a trusted partner in managing both professional and personal priorities.

Day-to-Day

• Provide high-level support to the CEO, including complex calendar and schedule management.
• Coordinate extensive domestic and international travel and logistics.
• Serve as a trusted gatekeeper and point of contact for key stakeholders.
• Manage meeting logistics, correspondence, and administrative needs.
• Prepare the CEO for meetings, calls, and commitments.
• Track priorities, deadlines, and follow-ups.
• Handle confidential information with complete discretion.
• Anticipate needs and proactively resolve issues.
• Manage last-minute changes and shifting priorities with composure.
• Support personal and professional logistics as needed.
• Maintain a high level of availability and flexibility based on the CEOs schedule.

The Ideal Candidate

• 510 years of experience as an Executive Assistant supporting a CEO, Founder, or C-suite executive.
• Experience supporting a demanding executive in a high-trust environment.
• Comfortable with extensive travel and a 24/7 lifestyle.
• Exceptional organization, calendar management, and attention to detail.
• Calm, composed, and solutions-oriented under pressure.
• Highly discreet with strong judgment and emotional maturity.
• Proactive and able to anticipate needs.
• Resourceful and comfortable handling unexpected situations independently.
• Polished and confident with senior executives and high-level stakeholders.
• Tech-savvy and comfortable using modern productivity and AI tools.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Maven Recruiting Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster on https://www.mavenrec.com/job-seekers for additional information.