Executive Assistant to CBO & Business Development

Flagship Pioneering; Cambridge (MA); On-site; USD 120,000 - 145,000; Full time

Benefits offered by this job

Healthcare coverage

Annual incentive program

Retirement benefits

Employee rewards programs

Professional growth opportunities

Job summary

Flagship Pioneering in Cambridge, MA is seeking an experienced Executive Assistant to support the Chief Business Development Officer and the Business Development Leadership Team. You will manage calendars, coordinate internal and external communications, and help drive strategic partnering efforts.

The role demands discretion, superb organization, proactive relationship-building, and the ability to navigate a fast-paced, venture creation environment.

Qualifications

• 7–10 years of experience providing administrative support to C-suite executives.
• Experience managing external relations or serving as a liaison between executive leadership and external stakeholders
• High level of commitment, availability and responsiveness outside core working hours including weekends as needed.
• Outstanding verbal and written communication skills; strong ability to inform and engage through written communications.
• Excellent interpersonal and relationship-building skills.
• Professional, positive manner, with experience in a role requiring a high degree of discretion and confidentiality.
• Excellent problem-solving skills and resourcefulness; ability to follow-through and close loops.
• Strong work ethic and an entrepreneurial spirit to accommodate high level of responsibility and multiple priorities. Energetic, enthusiastic, can-do attitude.

Responsibilities

• Coordination of calendars to enable the operational day-to-day activities of our ever-changing venture creation company.
• Coordinate domestic and international travel plans including managing expense reporting and reimbursements.
• Responsible for proactively coordinating meetings, creating agendas, and managing internal and external communications on behalf of the department.
• Act as primary point of contact for potential external partners ensuring a professional and welcoming representation of the organization
• Collaborate with other Executive Assistants and administrative staff members to coordinate calendars, manage requests, and facilitate events. Provide back-up coverage to other Executive Assistants as necessary.
• Manage projects for a variety of initiatives that foster intradepartmental collaboration and advancing the priorities of the department.
• Complete a broad range of in-office administrative tasks including but not limited to greeting guests, planning and coordinating events, ordering meals

Skills

Executive support

Calendar management

Communication

Event coordination

Travel coordination

Relationship building

Discretion & confidentiality

MS Word

PowerPoint

Outlook

Tools

MS Word

PowerPoint

Outlook

Job description

Flagship Pioneering in Cambridge, MA is seeking an experienced Executive Assistant to support the Chief Business Development Officer and the Business Development Leadership Team. You will manage calendars, coordinate internal and external communications, and help drive strategic partnering efforts.

The role demands discretion, superb organization, proactive relationship-building, and the ability to navigate a fast-paced, venture creation environment.