Executive Assistant

Flagship Pioneering; Cambridge (MA); On-site; USD 120,000 - 145,000; Full time

Benefits offered by this job

Healthcare coverage

Annual incentive program

Retirement benefits

Broad benefits

Job summary

Flagship Pioneering in Cambridge, MA is seeking an experienced Executive Assistant to provide high-level support to one of its Executives. This hybrid role requires discretion, organization, and proactive problem-solving to manage calendars, communications, and cross-functional collaboration.

You will coordinate worldwide travel, prepare agendas, and back-up other assistants while maintaining confidentiality and a professional demeanor.

Qualifications

• Bachelor's degree required.
• 5+ years of experience supporting high-level executives, preferably at the C-suite level.
• Ability to maintain confidentiality and discretion in handling sensitive information.
• Outstanding organizational skills with attention to detail.
• Excellent written and verbal communication; ability to engage across teams.

Responsibilities

• Coordinate executive calendars for day-to-day activities within a venture-creation firm.
• Proactively coordinate meetings, create agendas, and manage internal/external communications.

Skills

Executive support

Calendar management

Discretion

Communication

Education

Bachelor's degree

Tools

MS Office 2010

Job description

Flagship Pioneering is a bioplatform innovation company that invents and builds platform companies that change the world. We bring together the greatest scientific minds with entrepreneurial company builders and assemble the capital to allow them to take courageous leaps. Those big leaps in human health and sustainability exponentially accelerate scientific progress in areas ranging from cancer detection and treatment to nature-positive agriculture. What sets Flagship apart is our ability to advance biotechnology by uniting life science innovation, company creation, and capital investment under one roof in a way that is largely without precedent. Our scientific founders, entrepreneurial leaders, and professional capital managers are each aligned around an institutionalized process that enables us to innovate and transform for the benefit of people and planet. Many of the companies Flagship has founded have addressed humanity’s most urgent challenges: vaccinating billions of people against COVID-19, curing intractable diseases, improving human health, preempting illness, and feeding the world by improving the resiliency and sustainability of agriculture. Flagship has been recognized twice on FORTUNE’s “Change the World” list, an annual ranking of companies that have made a positive social and environmental impact through activities that are part of their core business strategies, and has been twice named to Fast Company’s annual list of the World’s Most Innovative Companies.

Job Summary

This is a new position and an outstanding career opportunity for an experienced Executive Assistant to provide high-level support to one of Flagship Pioneering's Executives. The ideal candidate will leverage a broad range of skills with a high degree of professionalism and discretion in handling a wide variety of comprehensive responsibilities. Must be detail-oriented and have strong organizational skills to effectively manage administrative tasks. Requires the ability to proactively build organizational knowledge and relationships and think critically and creatively to support problem-solving and ensure strong communication flow and follow-through. This is a hybrid position, with expectations to be in person at HQ (Cambridge, MA) on a weekly basis.

Why Flagship?

At Flagship Pioneering, YOU get: inspiring leadership, great company culture, competitive compensation packages, best in class benefits, generous PTO, beautiful office space stocked with unlimited snacks and impactful work with endless career growth.

As an Executive Assistant you will:

• Coordinate executive calendars for work related to the operational day-to-day activities of an ever changing, venture creation firm.
• Responsible for proactively coordinating meetings, creating agendas, and managing internal and external communications on behalf of the department.
• Collaborate with other Executive Assistants and administrative staff members to coordinate calendars, manage requests, and facilitate events. Provide back-up coverage to other Executive Assistants as necessary.
• Manage projects for a variety of initiatives that foster intradepartmental collaboration, and advancing the priorities of the department.
• Coordinate worldwide travel plans including expense reporting and reimbursement.

Who You Are:

• Bachelor's degree required.
• 5 plus years of experience in providing support to high-level executives preferably at the “C” suite level.
• Proven ability to work in a dynamic, demanding, and fast-paced environment.
• Exceptionally organized with keen attention to detail.
• Skilled at multi-tasking with ability to shift focus and priorities while under pressure and within deadlines.
• Outstanding verbal and written communication skills; strong ability to inform and engage through written communications.
• Highly interpersonal with effective relationship-building skills.
• Professional, positive manner, with experience in a role requiring a high degree of confidentiality and discretion.
• Excellent problem-solving skills and resourcefulness; ability to follow-through and close loops.
• Strong work ethic and an entrepreneurial spirit to accommodate high level of responsibility and multiple priorities.
• Energetic, enthusiastic, and interested in learning within a multifaceted, fast-paced, fast-growth organization.
• Proficient in MS Office 2010 (Word, PowerPoint, some Excel) with Advanced Outlook organizational and calendaring skills
• Ability to work in our Cambridge, MA office on a consistent basis, likely Monday through Thursdays to support the Executives’ needs.

Joining Flagship Pioneering will allow you:

• Make an impact as part of a Fortune “Change the World” company
• Be energized by an exciting startup culture
• Surround yourself with inspirational colleagues and leaders
• Support innovative breakthroughs in health care and sustainability
• Expand your horizons with opportunities for professional growth
• Enjoy unparalleled employee benefits and rewards programs

Flagship Pioneering and our ecosystem companies are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

Recruitment & Staffing Agencies: Flagship Pioneering and its affiliated Flagship Lab companies (collectively, “FSP”) do not accept unsolicited resumes from any source other than candidates. The submission of unsolicited resumes by recruitment or staffing agencies to FSP or its employees is strictly prohibited unless contacted directly by Flagship Pioneering’s internal Talent Acquisition team. Any resume submitted by an agency in the absence of a signed agreement will automatically become the property of FSP, and FSP will not owe any referral or other fees with respect thereto.

The salary range for this role is $120,000 - $145,000. Compensation for the role will depend on a number of factors, including a candidate’s qualifications, skills, competencies, and experience. Flagship Pioneering currently offers healthcare coverage, annual incentive program, retirement benefits and a broad range of other benefits. Compensation and benefits information is based on Flagship Pioneering's good faith estimate as of the date of publication and may be modified in the future.

Privacy Notice for Applicants: When you apply for a role at Flagship Pioneering or one of its portfolio companies, we collect and use personal information you provide (such as your name, contact details, work history, and application materials) to evaluate your application, communicate with you, and comply with legal obligations. Your application data is processed through Greenhouse, our applicant tracking system, and may also be reviewed using AI-assisted screening tools. We do not sell your personal information. California residents have rights under the CCPA/CPRA including to know, delete, and opt out of the sharing of their personal information. If you are located in the EU or UK, we process your data under GDPR and you have rights to access, rectify, and erase your data. To exercise your rights or for questions, contact [e-mail].