Executive Assistant to CAO - Recruiting & Events Lead

Results Physiotherapy; Nashville (TN); Hybrid; USD 75,000 - 90,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits

401(k)

Job summary

Upstream Rehabilitation is seeking a Senior Executive Administrative Assistant to provide executive-level support to the Chief Administrative Officer and leadership, manage calendars, travel, and meetings, and coordinate recruiting events and workforce development initiatives.

The role partners with senior leaders to drive initiatives across recruiting, student outreach, events, and strategic projects, delivering high-quality results in a fast-paced environment.

Qualifications

• Bachelor's degree required; equivalent combination of education and relevant experience may be considered.
• 5+ years of experience in executive support, operations, recruiting operations, project coordination, program management, or related roles.
• Ability to operate strategically and tactically in a fast-paced environment.
• Highly organized with exceptional attention to detail and follow-through.
• Proven ability to coordinate across senior leaders, departments, and cross-functional teams.
• Strong written and verbal communication skills for professional interaction at all levels.
• Ability to manage multiple priorities, deadlines, and confidential information with discretion.

Responsibilities

• Provide high-level executive support to the CAO and leadership, managing calendars, meetings, travel, and priorities.
• Coordinate leadership meetings, events, and offsite planning with agendas and follow-up.

Skills

Executive support

Calendar management

Communication

Relationship building

Meeting coordination

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

PowerPoint

Excel

Teams

Job description

Upstream Rehabilitation is seeking a Senior Executive Administrative Assistant to provide executive-level support to the Chief Administrative Officer and leadership, manage calendars, travel, and meetings, and coordinate recruiting events and workforce development initiatives.

The role partners with senior leaders to drive initiatives across recruiting, student outreach, events, and strategic projects, delivering high-quality results in a fast-paced environment.