Senior Executive Assistant & Recruiting Ops Lead

Results Physiotherapy; Nashville (TN); On-site; USD 75,000 - 80,000; Full time

Benefits offered by this job

100% employer paid medical premium

Dental and Vision insurance

401(k) with company match

Generous PTO and paid holidays

Job summary

Upstream Rehabilitation is seeking a Senior Executive Administrative Assistant to provide executive-level support to the Chief Administrative Officer and leaders, coordinating calendars, travel, events, and key projects in a hybrid Franklin, TN setting.

You will collaborate with recruiting, marketing, workforce planning, and operations leaders to drive talent initiatives, coordinate Tennessee Corporate Office events, and manage confidential efforts with high discretion.

Qualifications

• Bachelor's degree required.
• 5+ years of experience in executive support, operations, recruiting operations, project coordination, program management, or related roles with increasing responsibility and scope.
• Demonstrated ability to operate both strategically and tactically in a fast-paced environment.
• Highly organized with exceptional attention to detail and follow-through.
• Proven ability to build relationships and coordinate across senior leaders, departments, and cross-functional teams.
• Strong written and verbal communication skills with professional interaction at all levels.

Responsibilities

• Provide high-level executive support to the Chief Administrative Officer and designated leaders, managing calendars, travel arrangements, and scheduling priorities.
• Coordinate leadership meetings, executive events, and offsite planning sessions with agendas, materials, and follow-up items.
• Manage competing priorities, confidential matters, scheduling conflicts, and time-sensitive requests with discretion.
• Support executive communications, meeting prep, and organizational coordination activities.
• Plan and coordinate recruiting events, career fairs, student outreach programs, university partnerships, and workforce development initiatives.

Skills

Executive support

Operations coordination

Recruiting operations

Project coordination

Program management

Communication

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Upstream Rehabilitation is seeking a Senior Executive Administrative Assistant to provide executive-level support to the Chief Administrative Officer and leaders, coordinating calendars, travel, events, and key projects in a hybrid Franklin, TN setting.

You will collaborate with recruiting, marketing, workforce planning, and operations leaders to drive talent initiatives, coordinate Tennessee Corporate Office events, and manage confidential efforts with high discretion.