Senior Executive Assistant to CAO | Hybrid & Events

Upstream Rehabilitation; Nashville (TN); Hybrid; USD 75,000 - 80,000; Full time

Benefits offered by this job

Annual Charity Day

Employer paid medical premium

Dental insurance

Vision insurance

401(k) with company match

Generous PTO and paid holidays

Job summary

Upstream Rehabilitation is seeking a Senior Executive Administrative Assistant to provide high-level support to the Chief Administrative Officer and leaders. This role includes recruiting operations coordination, event planning, and project administration in a highly visible capacity.

The successful candidate will partner with senior leaders to drive initiatives across recruiting, student outreach, workforce planning, and corporate events, while maintaining confidentiality and strong

Qualifications

• 5+ years of experience in executive support, operations, or project coordination.

Responsibilities

• Provide executive-level support to CAO and leaders, manage calendars and travel.
• Coordinate leadership meetings and offsite planning, ensuring agendas and follow-ups.
• Lead event planning, recruiting operations activities, and project administration.
• Support communications, presentations, and organizational coordination.

Skills

Executive support experience

Strategic and tactical mindset

Highly organized

Communication skills

Multitasking under pressure

Microsoft Office proficiency

Education

Bachelor's degree

Tools

Outlook

PowerPoint

Excel

Teams

Job description

Upstream Rehabilitation is seeking a Senior Executive Administrative Assistant to provide high-level support to the Chief Administrative Officer and leaders. This role includes recruiting operations coordination, event planning, and project administration in a highly visible capacity.

The successful candidate will partner with senior leaders to drive initiatives across recruiting, student outreach, workforce planning, and corporate events, while maintaining confidentiality and strong