Executive Recruiting Ops & Admin Support Specialist

Peak Physical Therapy; Franklin (TN); Hybrid; USD 75,000 - 80,000; Full time

Benefits offered by this job

100% employer paid medical insurance

Dental and Vision insurance

401(k) with company match

Generous PTO and paid holidays

Charity Day

Job summary

Upstream Rehabilitation is seeking a Recruiting Operations & Executive Support Specialist to provide executive-level administrative support, recruiting ops coordination, event planning, and strategic project administration for the CAO and leadership team. The role demands exceptional organization, confidentiality, and cross-functional collaboration in a fast-paced environment.

You will partner with senior leaders to drive initiatives across recruiting, student outreach, workforce planning, and

Qualifications

• Bachelor's degree required; equivalent combination may be considered.
• 5+ years of experience in executive support, operations, or related roles.
• Strong organizational and communication skills; ability to manage multiple priorities.

Responsibilities

• Provide high-level executive support to the CAO and leaders, managing calendars, travel, and scheduling.
• Coordinate leadership meetings, events, and offsite planning with agendas, materials, and follow-up.
• Manage confidential matters with discretion and professionalism.
• Support recruiting events, student outreach, and workforce development initiatives.
• Collaborate with Recruiting, Marketing, and operations to execute talent strategies.
• Maintain event calendars, registrations, and project materials.
• Lead logistics for meetings, town halls, and employee engagement activities.

Skills

Executive support

Calendar management

Cross-functional collaboration

Event coordination

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Upstream Rehabilitation is seeking a Recruiting Operations & Executive Support Specialist to provide executive-level administrative support, recruiting ops coordination, event planning, and strategic project administration for the CAO and leadership team. The role demands exceptional organization, confidentiality, and cross-functional collaboration in a fast-paced environment.

You will partner with senior leaders to drive initiatives across recruiting, student outreach, workforce planning, and