Strategic Executive Assistant - Recruiting & Events

Results Physiotherapy; United States; Hybrid; USD 75,000 - 80,000; Full time

Benefits offered by this job

Charity Day

Medical Insurance

Dental & Vision Insurance

401(k) with company match

Paid PTO

Job summary

Upstream Rehabilitation is seeking a Senior Executive Administrative Assistant to provide executive-level support and coordinate recruiting operations, events, and projects for the CAO.

This highly visible role partners with senior leaders to drive initiatives across recruiting, student outreach, workforce planning, and corporate events, ensuring calendar integrity, confidential handling, and top-quality execution in a fast-paced healthcare services environment.

Qualifications

• Bachelor's degree required; equivalent combination of education and experience may be considered.
• 5+ years of executive support, operations, recruiting operations, project coordination, or related roles.
• Ability to operate strategically and tactically in a fast-paced environment.
• Highly organized with attention to detail and follow-through.
• Strong cross-functional collaboration with senior leaders and departments.

Responsibilities

• Provide high-level executive support to the CAO and leaders, managing calendars, travel, and scheduling.
• Coordinate leadership meetings, events, and offsite planning with agendas and follow-ups.
• Handle confidential matters with discretion and professionalism.
• Support communications, meetings, and organizational coordination activities.
• Plan and coordinate recruiting events, campus outreach, and workforce initiatives.
• Collaborate with Recruiting, Marketing, and operations to execute talent strategies.
• Manage event logistics, vendor relationships, and onsite execution for meetings.

Skills

Executive support

Operations coordination

Project coordination

Communication skills

Calendar management

Event planning

MS Office

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Upstream Rehabilitation is seeking a Senior Executive Administrative Assistant to provide executive-level support and coordinate recruiting operations, events, and projects for the CAO.

This highly visible role partners with senior leaders to drive initiatives across recruiting, student outreach, workforce planning, and corporate events, ensuring calendar integrity, confidential handling, and top-quality execution in a fast-paced healthcare services environment.