Executive Assistant - Onsite Ambassador Plano, Texas at VytlOne

The Admin Awards, LLC; Plano (TX); Sur place; USD 75 000 - 85 000; Plein temps

Avantages offerts par ce poste

Competitive compensation

Health benefits

401k plan

Generous PTO

Résumé du poste

VytlOne is seeking an Executive Assistant to provide high‑level support to executive leadership in a fast‑paced environment in Plano, TX. The role involves handling complex calendars, travel, expense reporting, and confidential communications to ensure smooth operations.

The position is on-site at our Plano headquarters, typically Monday–Friday, 8am–5pm, with potential after-hours support during travel or meetings.

Qualifications

• High school diploma or equivalent; bachelor’s degree preferred but not required.
• 5 years as an Executive Assistant in a C-suite environment.

Responsabilités

• Travel, Expense & Calendar Management - handle complex travel bookings, expense reconciliation, and scheduling.
• Event & Meeting Coordination - plan events, manage agendas, coordinate catering, and assist with meeting logistics.
• Discretion & Compliance - handle sensitive information professionally and uphold workplace policies.
• Create, compose and edit technical and/or administrative correspondence and documentation; screen and evaluate incoming and outgoing correspondence and prepare responses as appropriate
• Approve orders and invoices for office supplies and miscellaneous operating supplies for the Executive suite
• Reconcile corporate credit card statements as needed
• Coordinate other activities and business dealings on behalf of the Executive suite
• Office & Facilities, Vendor & Inventory Management - oversee office operations, vendor relationships, and building coordination.
• Tech-Savvy & IT Support - proficient in Windows & Microsoft Suite; troubleshoot basic IT issues.

Connaissances

MS Office

Calendar management

Travel coordination

Executive support

Communication

Formation

High school diploma or equivalent

Bachelor’s degree preferred

Outils

Microsoft Office Suite

Outlook

Excel

PowerPoint

Description du poste

at VytlOne

Plano

On-site Salary Range: $75,000 - $85,000 Per Year

About Company

VytlOne

Job Description

Overview

TheExecutive Assistantwill be a highly organized and proactive professional supporting executive leadership in a fast-paced, high-impact environment. This role offers the opportunity to work closely with top decision-makers, contribute to strategic initiatives, and help drive key priorities forward. Ideal candidates thrive in dynamic settings, enjoy managing multiple moving pieces, and bring a thoughtful, solutions-oriented approach to their work. Duties regularly require discretion and independent judgment. Given the high visibility of the Executives’ work, meetings, and travel, the Executive Assistant demonstrates keen attention to detail and high standards of execution in communications, logistics coordination, and related responsibilities. Success in this role includes working collaboratively as part of an administrative team to ensure consistent and effective executive support. The Executive Assistant serves as a polished, approachable, and professional brand ambassador, representing the company’s culture and values both internally and externally. They bring strong knowledge of office management principles and procedures, including facilities coordination, vendor oversight, inventory management, and compliance. Skilled in building relationships across all levels of the organization, they foster trust and alignment while proactively identifying and resolving challenges. Proficiency in Microsoft Office Suite, calendar systems, expense reporting tools, and collaboration platforms supports their ability to manage complex workflows with precision and efficiency.

Who We Are

VytlOneis the nation’s only independent, fully integrated total pharmacy solutions partner. We lead with integrity, offering mission-driven hospitals, health systems, health centers, and employer partners a smarter way to unlock revenue, growth, and better outcomes. Our innovative model combines customized pharmacy management, 340B program expertise, specialty pharmacy, and PBA/PBM solutions—deliveringexcellencethrough tailored strategies and collaborative partnerships. At VytlOne, we’re not just transforming pharmacy—we’re making apurposefulimpact on the communities we serve.

Why Choose a Career at VytlOne?

AtVytlOne, ourpurposeis at the heart of everything we do. People join us not just for a job, but to be part of something bigger—where their work truly matters. We foster a culture ofauthenticity, where you’re encouraged to be yourself and a place to grow, collaborate and make an real difference. With over 1,600 passionate professionals across nearly every U.S. state, we operate asOne Team, united by a bold mission and a spirit of innovation. Here, you’ll find a place where your ideas are heard, your contributions are valued, and your career can thrive.

Position Location

This position is based on site at the corporate headquarters located at the new Granite Park luxury office complex in northwest Plano, TX.

Work Schedule

Typically Monday-Friday; 8am-5pm. May work additional hours as required, given that Executive may travel for business and meeting needs outside of traditional office hours

Responsibilities

Administrative & Executive Support

• Travel, Expense & Calendar Management - Handle complex travel bookings, expense reconciliation, and scheduling.
• Event & Meeting Coordination - Plan events, manage agendas, coordinate catering, and assist with meeting logistics.
• Discretion & Compliance - Handle sensitive information professionally and uphold workplace policies.
• Create, compose and edit technical and/or administrative correspondence and documentation; screen and evaluate incoming and outgoing correspondence and prepare responses as appropriate
• Approve orders and invoices for office supplies and miscellaneous operating supplies for the Executive suite
• Reconcile corporate credit card statements as needed
• Coordinate other activities and business dealings on behalf of the Executive suite

Office & Operations Management

• Office, Facilities, Vendor & Inventory Management - Oversee office operations, supplies, vendor relationships, and building coordination.
• Tech-Savvy & IT Support - Proficient in Windows & Microsoft Suite; troubleshoot basic IT issues.
• Food Handling Experience (Preferred) - Office related food management

Problem-Solving & Adaptability

• Proactive & Critical Thinker - Anticipate needs, solve problems early, and make smart decisions independently.
• Problem-Solver & Process Improvement - Identify inefficiencies, streamline workflows, and enhance office efficiency.
• Multitasking Under Pressure - Balance urgent requests, shifting priorities, and tight deadlines with composure.

People & Communication Skills

• Team Player with Strong Communication & Emotional Intelligence - Work well with diverse personalities and navigate workplace dynamics effectively.
• Warm, Approachable & Solutions-Oriented - Foster a welcoming office environment and tackle challenges proactively.
• Foster and maintain exceptional inter/intra departmental relationships - Act as a champion for a friendly, "people-first" culture within the department and across the company

Work Ethic & Professionalism

• Self-Starter & Adaptable - Take initiative, work independently, and thrive in a fast-paced, ever-changing environment.
• Detail-Oriented & Organized - Ensure smooth office operations and catch small details others overlook.
• Flexible & Available - Some after-hours support may be required for urgent needs
• Enhance professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops
• Respond to change, performance improvement support, professional growth, and meet development goals

Qualifications

Education:

• High school diploma or equivalent. Bachelor’s Degree or College Course work preferred but not required

Experience:

• 5 years’ experience as an Executive Assistant in a C-suite environment.

Knowledge, Skills, and Abilities:

• Advanced proficiency with MS Office; Outlook, Excel, Word, PowerPoint
• Experience working as a collaborative member of an administrative team to ensure consistent, effective administrative coverage
• Proven track record of experience working cooperatively and effectively with all stakeholders across the organization, including with private equity Sponsor and members of the Board of Directors.
• Advanced proficiency managing complex calendars, arranging travel and processing expenses
• Advanced proficiency in coordination of meetings, agenda development and arranging technical support with high levels of attention to detail
• Event contracting and planning experience such as internal management meetings, industry events and Board of Director meetings. Emphasis on high quality execution including meeting communication, attendee travel and registration coordination and oversight of vendor partners to assure high quality execution of the contracted services
• Self-starter with a strong sense of ownership and involvement
• Excellent command of the English language
• Full comprehension of office management principles and procedures
• Knowledge and confidence to make administrative and procedural decisions using sound judgement involving sensitive, confidential issues
• Ability to recognize sensitive, confidential and proprietary information and discipline to maintain information with the highest level of integrity and confidentiality
• Strong time-management skills and the ability to organize and coordinate multiple projects at once
• Ability to create, compose, and edit written materials
• Polished communicator with strong verbal and written skills to effectively interact with a wide range of customers, both internal and external
• Ability to gather data, compile information, and prepare reports
• Ability to develop and maintain record keeping systems and procedures
• Knowledge of current and emerging trends in technologies, techniques, issues, and approaches in areas of expertise

WE OFFER

AtVytlOnewe offer a diverse and inclusive work culture that supports a flexible work model in a collaborative, innovative team-oriented environment.

• You’ll work with a mission-driven organization focused on improving healthcare outcomes
  • Enjoy competitive compensation, a comprehensive health benefits package, and a supportive team environment including:
  • Comprehensive mental health and wellbeing resources
  • Nationwide Blue Cross Blue Shield PPO with employee-friendly plan design, including a $850 individual annual medical deductible and $25 office visit copays, with low biweekly premiums
  • Company-paid basic life/AD&D, short-term and long-term disability insurance
  • Rx, dental, vision, other voluntary benefits, and FSA
  • Employer-matched 401k Plan
  • Industry-leading PTO plan
  • And more!

Join us and help build the future of pharmacy care – better outcomes, stronger margins, and healthier communities.

VytlOne (formerly Maxor) is an EOE, including disability/vets