Executive Assistant to C‑Suite (Remote)

XPRIZE Foundation, Inc.; United States; Remote; USD 69,000 - 79,000; Full time

Benefits offered by this job

Remote-first environment

All-hands company meetings (US)

Medical, dental, vision options

401(K) with employer match

Paid time off and holidays

Employee Assistance Program

Stipends for cell phone, internet, and

Job summary

XPRIZE Foundation, Inc. is seeking an Administrative Assistant to provide high‑level, hands-on support to C‑level executives across time zones from a remote environment in the United States.

The role includes calendar and meeting logistics, travel coordination, preparing presentations and memos, and assisting with special projects while maintaining strict confidentiality and professional discretion.

Qualifications

• 3-5 years of experience supporting multiple C-level Executives.
• 1+ years experience using Google Suite of tools.
• 2+ years experience using MS Office Suite.
• Minimum 1 year experience supporting Executives in different time zones and locations.
• Maintain absolute confidentiality internally and externally.
• Demonstrated maturity and emotional intelligence to handle sensitive matters.

Responsibilities

• Manage heavy calendars across time zones and coordinate meetings.
• Take notes and report back on deliverables from Executive meetings.
• Coordinate travel arrangements within policy guidelines.
• Prepare presentations and correspondence for executives.
• Support special projects and cross-team initiatives.

Skills

calendar management

discretion/confidentiality

time management

high attention to detail

multitasking

professional demeanor

communication

proactive problem solving

remote collaboration

stress management

Tools

Google Workspace

MS Office

Zoom

Slack

Asana

Job description

XPRIZE Foundation, Inc. is seeking an Administrative Assistant to provide high‑level, hands-on support to C‑level executives across time zones from a remote environment in the United States.

The role includes calendar and meeting logistics, travel coordination, preparing presentations and memos, and assisting with special projects while maintaining strict confidentiality and professional discretion.