Executive Assistant to C‑Level Executives

TBC Corporation; Town of Florida (NY); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Market-competitive compensation

401(k) with company match

Medical, dental, vision insurance

Paid time off

Tuition reimbursement

Job summary

TBC Corporation is seeking an Executive Assistant to provide high‑level administrative support to one or more executives in our New York operations. The role involves complex calendar management, meeting planning, document preparation, travel arrangements, and confidential handling of information, with exposure to shareholders and vendors.

Ideal candidates will have at least two years of C‑suite support, a Bachelor’s degree, and strong MS Office skills.

Qualifications

• Minimum of two (2) plus years of administrative assistant experience supporting C-Level Executives.
• Bachelor’s degree in business administration, communications, office management, hospitality or related field preferred.
• Uphold a strict level of confidentiality and handle sensitive information with professionalism.
• Ability to manage multiple tasks, prioritize effectively, and meet deadlines.
• High level of proficiency in Microsoft Office software.
• Ability to independently resolve issues and make decisions.
• Flexible to adjust to changing priorities and requirements.
• Aptitude for learning technology, systems, and software.
• Proactive attitude.
• Effectively manage time and resources.
• Strong Attention to detail.
• Excellent communication skills.
• Ability to accurately handle correspondence, scheduling, and documentation.

Responsibilities

• Provide administrative support to executives
• Manage complex calendars and appointments for executives
• Coordinate travel arrangements and accommodations
• Reconcile expenses and submit expense reports timely and accurately
• Handle correspondence, emails, and phone calls
• Organize and maintain files and records
• Prepare reports, presentations, and other documents
• Conduct research and gather information as needed
• Assist with meeting preparation and logistics
• Manage office supplies and inventory
• Act as a liaison between executives and other internal/external contacts
• Handle confidential information with discretion and professionalism

Skills

Executive support

Calendar management

PowerPoint

Microsoft Office

Communication

Bilingual

Education

Bachelor’s degree

Tools

PowerPoint

Outlook

Job description

TBC Corporation is seeking an Executive Assistant to provide high‑level administrative support to one or more executives in our New York operations. The role involves complex calendar management, meeting planning, document preparation, travel arrangements, and confidential handling of information, with exposure to shareholders and vendors.

Ideal candidates will have at least two years of C‑suite support, a Bachelor’s degree, and strong MS Office skills.