Executive Assistant to C-Suite Leaders — Hospitality Ops

Avion Hospitality; Plano (TX); On-site; USD 75,000 - 105,000; Full time

Benefits offered by this job

Unlimited PTO

Medical Insurance

Dental Insurance

Vision Insurance

401(k)

Travel Discounts

Career Growth

Team Culture

Job summary

Avion Hospitality's Corporate Office in Plano seeks an experienced Executive Assistant to directly support the COO and three Senior Vice Presidents. The role goes beyond traditional admin tasks, acting as a trusted partner to coordinate calendars, travel, meetings, expenses, and VIP hospitality while gaining a deep understanding of the hotel operations and growth strategy.

You will manage executives' calendars, coordinate meetings with owners and partners, arrange domestic travel, prepare

Qualifications

• 5+ years of experience supporting senior executives in an Executive Assistant or similar role.
• Experience supporting multiple executives and managing complex, frequently changing calendars.
• Hospitality, hotel management, or multi-location business experience preferred.
• Exceptional organizational, prioritization, and multitasking skills.
• Strong proficiency in Microsoft Outlook, Teams, Word, Excel, and PowerPoint.
• Experience coordinating executive travel, expense reporting, meetings, and VIP arrangements.
• Strong attention to detail and ability to independently manage administrative projects and checklists.
• Excellent written and verbal communication skills with a polished, professional demeanor.
• Ability to anticipate needs, exercise sound judgment, and maintain confidentiality.
• Flexible, resourceful, and comfortable adapting to the changing demands of a rapidly growing organization.

Responsibilities

• Manage complex calendars for the COO and three SVPs, balancing meetings, travel, and commitments.
• Coordinate internal and external meetings with ownership groups, executives, vendors, and partners.
• Arrange domestic travel including flights, hotels, and itineraries.
• Prepare, submit, and reconcile executive expense reports.
• Support hotel transitions, IT/admin projects, and cross-functional initiatives.
• Draft and coordinate professional correspondence and presentations.

Skills

Executive support

Calendar management

Prioritization

Communication

Confidentiality

Tools

Outlook

Teams

Word

Excel

PowerPoint

Job description

Avion Hospitality's Corporate Office in Plano seeks an experienced Executive Assistant to directly support the COO and three Senior Vice Presidents. The role goes beyond traditional admin tasks, acting as a trusted partner to coordinate calendars, travel, meetings, expenses, and VIP hospitality while gaining a deep understanding of the hotel operations and growth strategy.

You will manage executives' calendars, coordinate meetings with owners and partners, arrange domestic travel, prepare