Elite EA to COO & SVPs — Hospitality HQ

Avion Hospitality (Corporate); Plano (TX); On-site; USD 80,000 - 120,000; Full time

Benefits offered by this job

Unlimited PTO

Medical, Dental & Vision Insurance

401(k) with company matching

Paid Holidays

Life Insurance & Disability

Employee Hotel Travel Discounts

Professional Development

Corporate culture—Trust, Transparency,

Results

Job summary

Avion Hospitality – Corporate Office in Plano, TX is seeking an organized Executive Assistant to directly support the COO and three Senior Vice Presidents. You will manage calendars, arrange travel, handle expenses, and coordinate VIP hospitality while aligning with hotel operations and growth.

The role extends beyond traditional admin work, acting as a trusted partner to leadership and cross‑functional teams to keep initiatives moving forward in a fast-paced environment.

Qualifications

• 5+ years supporting senior executives in an EA role.
• Experience supporting multiple executives and complex calendars.
• Hospitality or multi-location business experience preferred.
• Strong organizational, prioritization, and multitasking abilities.
• Proficiency with Outlook, Teams, Word, Excel, and PowerPoint.
• Experience coordinating travel, expenses, meetings, and VIP arrangements.
• Excellent written and verbal communication skills.

Responsibilities

• Manage complex calendars for COO and three SVPs with competing priorities.
• Coordinate internal and external meetings, rooms, links, and logistics.
• Anticipate needs and minimize scheduling conflicts for executives.
• Plan domestic travel, accommodations, and itineraries for executives.
• Prepare expense reports and hospitality arrangements for VIP guests.
• Support IT, HR, and other departments on admin projects.
• Draft professional correspondence and maintain confidential files.

Skills

Executive support

Calendar management

Travel coordination

Hospitality industry

MS Office proficiency

Communication skills

Discretion & confidentiality

Attention to detail

Project management

Tools

Outlook

Teams

Word

Excel

PowerPoint

Job description

Avion Hospitality – Corporate Office in Plano, TX is seeking an organized Executive Assistant to directly support the COO and three Senior Vice Presidents. You will manage calendars, arrange travel, handle expenses, and coordinate VIP hospitality while aligning with hotel operations and growth.

The role extends beyond traditional admin work, acting as a trusted partner to leadership and cross‑functional teams to keep initiatives moving forward in a fast-paced environment.