Executive Assistant to C-Suite Leaders (Banking)

Russell Tobin; New York (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

Russell Tobin is seeking an experienced Executive Assistant to support senior leadership in a fast-paced financial services environment on a 6-12 month contract with potential conversion to full-time.

The role manages calendars, travel, confidential communications, and prepares presentations; requires 3+ years supporting executives in banking, advanced MS Office, and familiarity with Zoom/Teams and Concur.

Qualifications

• 3+ years supporting senior executives in banking/financial services.
• Strong organization, communication, and multitasking skills.
• High level of professionalism, discretion, and attention to detail.
• Advanced Microsoft Office skills.
• Experience with Zoom/Teams and expense systems (Concur preferred).

Responsibilities

• Manage complex calendars, meetings, and scheduling
• Coordinate domestic/international travel and expenses
• Handle correspondence, calls, and confidential information
• Prepare presentations, reports, and executive documents
• Support meetings, events, and special projects
• Coordinate with internal teams and assist with ad hoc needs

Skills

Calendar management

Executive support

Communication

Discretion

Microsoft Office

Zoom/Teams

Expense management

Tools

Concur

Zoom

Microsoft Teams

Job description

Russell Tobin is seeking an experienced Executive Assistant to support senior leadership in a fast-paced financial services environment on a 6-12 month contract with potential conversion to full-time.

The role manages calendars, travel, confidential communications, and prepares presentations; requires 3+ years supporting executives in banking, advanced MS Office, and familiarity with Zoom/Teams and Concur.