Executive Assistant to Leaders | AI Tools & Global Calendar

Russell Tobin; Santa Clara (CA); On-site; USD 68,880 - 75,768; Full time

Job summary

Russell Tobin is seeking an experienced Executive Assistant for a contract role in Santa Clara, California. The candidate will manage complex executive calendars, coordinate travel, and ensure timely follow-through on action items. This fast-paced role requires 5+ years of experience and exceptional attention to detail.

Proficiency in AI tools and Microsoft Office Suite is essential. The position offers a pay rate of $50 - $55 per hour based on experience.

Join a collaborative environment focused on excellence!

Qualifications

• 5+ years of Executive Assistant experience supporting senior leadership in a fast-paced corporate environment.
• Strong experience in managing complex calendars and travel coordination.
• Ability to multitask and prioritize shifting demands.

Responsibilities

• Manage complex executive calendars across multiple time zones.
• Coordinate domestic and international travel and expense reporting.
• Track action items, communications, and deadlines proactively.

Skills

Calendar management

Travel coordination

Expense management

Attention to detail

Multitasking

Proficiency with AI tools

Microsoft Office Suite

Job description

Russell Tobin is seeking an experienced Executive Assistant for a contract role in Santa Clara, California. The candidate will manage complex executive calendars, coordinate travel, and ensure timely follow-through on action items. This fast-paced role requires 5+ years of experience and exceptional attention to detail.

Proficiency in AI tools and Microsoft Office Suite is essential. The position offers a pay rate of $50 - $55 per hour based on experience.

Join a collaborative environment focused on excellence!