Executive Assistant

Ascend Performance Materials; Houston (TX); Sur place; USD 90 000 - 130 000; Plein temps

Résumé du poste

Ascend Performance Materials is seeking an experienced Executive Assistant to provide high-level administrative support to Vice Presidents on the Executive Leadership Team. The role requires exceptional judgment, confidentiality, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities include calendar management, travel coordination, preparing reports and presentations, and coordinating meetings with internal and external stakeholders.

Qualifications

• Bachelor’s degree or equivalent with strong administrative experience.
• Minimum of 10 years of progressive administrative experience.
• Experience supporting C-suite or senior executives preferred.
• Proficiency with SAP, Concur and Microsoft Office suite.

Responsabilités

• Manage complex calendars for Vice Presidents and prioritize scheduling.
• Coordinate with internal teams and external partners as primary contact.
• Handle confidential information with discretion and professionalism.
• Plan and execute executive, board-level, and business meetings, agendas, and logistics.
• Prepare presentations, reports, and visual materials for leadership communication.
• Arrange domestic and international travel efficiently and cost-effectively.
• Oversee expense reporting and procurement card processes per policy.
• Enter SAP purchase requisitions and support vendor setup and approvals.
• Maintain organized records per retention policies.

Connaissances

Executive support

Calendar management

Discretion

Communication

Formation

Bachelor’s degree or equivalent

Outils

SAP

Concur

Microsoft Office

Description du poste

POSITION OVERVIEW

Ascend Performance Materials is a global leader in high-performance chemicals, fibers and plastics, committed to enhancing quality of life through innovation. With fully integrated manufacturing facilities across North America, Europe, and Asia, we develop essential solutions that drive safer vehicles, cleaner energy, advanced medical devices, and durable consumer goods. Guided by a strong focus on safety, sustainability, and customer success, we operate responsibly while delivering value through cutting‑edge technologies and industry expertise. Join our team and be part of a collaborative environment where your work drives meaningful global impact.

The Executive Assistant provides high-level administrative and organizational support to Vice Presidents on the Executive Leadership Team. This role operates in a fast‑paced, high‑volume environment requiring exceptional judgment, discretion, and the ability to manage multiple priorities with accuracy and efficiency. The Executive Assistant serves as a trusted partner to senior leaders, enabling effective execution through proactive coordination, clear communication, and seamless administrative support.

TARGETED OUTCOMES

• Enable Executive Leadership effectiveness through proactive calendar, travel, and administrative management.
• Ensure smooth execution of executive meetings, board‑level engagements, and business events.
• Maintain confidentiality, accuracy, and responsiveness across all executive communications and activities.
• Contribute to a collaborative, high‑performing administrative team through backup support and shared accountability.

RESPONSIBILITIES

Executive Support & Administration Manage complex calendars for Vice Presidents, balancing competing priorities and anticipating scheduling needs.

Serve as a primary administrative point of contact, coordinating across internal teams and external partners.

Handle sensitive and confidential information with discretion, professionalism, and sound judgment.

Meetings, Events & Communications Plan and execute executive, board‑level, and business meetings, including agendas, pre‑work, logistics, and follow‑up.

Prepare presentations, reports, spreadsheets, and visual materials that clearly and concisely communicate information.

Coordinate domestic and international travel arrangements, ensuring efficient use of time and cost.

Operational & Financial Coordination Manage expense reporting and procurement card processes in compliance with company policies.

Enter and track SAP purchase requisitions, including coordination of new vendor setup and payment approvals.

Maintain organized documentation and records in accordance with company retention policies.

Team Collaboration Act as part of the extended administrative team, providing backup support to peers as needed.

Contribute to continuous improvement of administrative processes and best practices across the executive support function.

TEAM AND INTERACTIONS

Reports to: Executive Leadership Team Member (Senior Vice President level) Works closely with executive leaders, administrative peers, internal functional teams, and external partners to ensure seamless coordination and execution.

REQUIRED EXPERIENCE

• Bachelor’s degree or equivalent combination of education and experience.
• Minimum of 10 years of progressive administrative experience, with recent experience supporting C‑suite or senior executive leaders strongly preferred.
• Demonstrated experience operating in fast‑paced, high‑volume environments with shifting priorities.
• Proficiency with enterprise systems and tools, including SAP, Concur, and Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams, Adobe Acrobat).

REQUIRED SKILLS

Exceptional organizational and time‑management skills with strong attention to detail. Service‑oriented mindset with the ability to anticipate executive needs and exercise sound judgment. Strong written and verbal communication skills; professional presence and interpersonal effectiveness. Ability to manage multiple priorities simultaneously while maintaining quality and accuracy. High level of integrity with proven ability to handle confidential information appropriately. Resourceful, proactive, and capable of working independently with minimal direction. Collaborative team player who builds strong working relationships across the organization.

At Ascend Performance Materials, we value transparency and fairness in our hiring process. We do not accept unsolicited resumes from third‑party recruiters, search firms, or staffing agencies. Any resumes received from such entities will be considered the property of Ascend Performance Materials, and we will not be obligated to pay any fees for such submissions. Our Talent Acquisition Team actively engages with preferred recruitment partners who have established agreements with us. We encourage all interested candidates to apply directly through our official channels to be considered for any open positions.

ABOUT US

Ascend Performance Materials is the premium provider of high quality chemicals, fibers and plastics. With world scale integrated manufacturing facilities we are able to develop new products from our core technologies, and provide flexibility to respond to the expanding needs of customers. Ascend has global sales and distribution facilities across the globe and six manufacturing facilities globally. As a privately‑held company, our people do big things and make big decisions, often much earlier in their careers than at larger companies. Ascend Performance Materials offers team members the opportunity to contribute in big, meaningful ways—all within a stable and growing business.

WHY WORK AT ASCEND?

Our vision is to be the recognized leader in the nylon 6,6 value chain, creating new possibilities with PA66 for everyone, everywhere, every day. We achieve that through living our Ascend values. We care. We operate safely with high integrity for our employees, our customers and our communities. Our people are our greatest assets, and our Total Rewards Program extends beyond traditional benefits to include access to on‑site medical clinics at our U.S. facilities, a global wellness rewards program and Performance Matters, an employee‑driven recognition plan. Our Commitment to Zero demonstrates our belief that is it possible to operate with zero personal injuries, zero process safety incidents and zero environmental releases. And the Ascend Cares Foundation, led by Ascend employees, supports Ascend families in times of need, provides inspiring opportunities for community engagement and facilitates community leadership. Customer‑focused. We exist for our customers; they drive our actions. Their success is our success. Our plastics and chemicals are building blocks that help make everyday essentials safer and more sustainable, and we constantly strive to develop new and innovative products to meet the future needs of our customers. And that customer focus doesn’t only apply to the marketplace – it also applies to how we treat our colleagues and our fellow community members. Better every day. We invest in our people and our processes to improve every day. A2E, our continuous improvement program, guides the way we do business. And this way of problem solving applies not only to our manufacturing practices but also to our commitment to developing our people. You’ll see it during your career