Senior Executive Assistant to C-Suite

Rust-Oleum; Maple Shade Township (NJ); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Health plan

401(k) with company match

Paid holidays

Paid time off

Stock purchase plan

Job summary

RPM Performance Coatings in New Jersey is seeking an Executive Assistant to provide high-level administrative support to members of the executive leadership team. This role requires exceptional organization, discretion with confidential information, and the ability to manage multiple priorities in a fast-paced environment.

Key duties include calendar management, coordinating meetings and travel, preparing communications and presentations, and supporting budgets and HR/data systems while

Qualifications

• 3–5 years of experience in administrative or executive support, preferably for C-level leaders.
• Strong calendar management and travel coordination skills.
• Ability to handle confidential information with discretion.
• Advanced proficiency in MS Office (Outlook, Word, PowerPoint, Excel).

Responsibilities

• Manage complex calendars, including scheduling meetings, appointments and travel for executive leaders.
• Coordinate logistics for meetings, conferences and events, including preparation of materials, agendas and follow-up items.
• Screen and prioritize incoming communications, including emails, calls and mail; respond or route as appropriate.
• Prepare executive expense reports.
• Assist with HR databases and personnel records maintenance, ensuring data is accurate and confidential.
• Assist with tracking, processing and organizing legal invoices and liaising with internal legal teams and vendors.
• Performs other activities assigned.

Skills

Calendar management

Travel coordination

Communication skills

Confidential information handling

MS Office proficiency

Expense reporting

Education

Associates degree

3-5 years administrative experience

Tools

MS Office Suite

Concur

Oracle HR

Job description

RPM Performance Coatings in New Jersey is seeking an Executive Assistant to provide high-level administrative support to members of the executive leadership team. This role requires exceptional organization, discretion with confidential information, and the ability to manage multiple priorities in a fast-paced environment.

Key duties include calendar management, coordinating meetings and travel, preparing communications and presentations, and supporting budgets and HR/data systems while