Executive Assistant - $40-$45/hr - Bethesda, MD

Beacon Hill Staffing Group; Bethesda (MD); Hybrid; USD 55,000 - 62,000; Full time

Job summary

Beacon Hill Staffing Group is seeking an experienced executive assistant to provide high-level support to C-suite executives in a fast-paced, high-touch environment. The role involves discreet handling of confidential information, calendar management, travel coordination, and preparation of meeting materials.

The position offers a hybrid schedule with three days onsite in Bethesda, MD, 9:00 AM–6:00 PM, starting ASAP.

Qualifications

• 15+ years of administrative support experience, including 5+ years supporting C-suite executives (ideally CEO level).
• Strong tenure and proven success in high-level executive support roles.
• Exceptional organizational, problem-solving, and multitasking skills.
• Proven ability to anticipate needs and handle sensitive, confidential matters with discretion.

Responsibilities

• Provide high-level executive and personal support with professionalism, discretion, and attention to detail.
• Manage complex business and personal calendars, appointments, meetings, and time-sensitive commitments.
• Coordinate domestic and international travel, including itineraries, accommodations, transportation, and travel documents.
• Prepare meeting materials, manage expenses, and handle administrative logistics.
• Liaise with internal teams, family members, vendors, clients, and external contacts to ensure seamless coordination.
• Support both executive operations and personal commitments in a fast-paced, high-touch environment.

Skills

Executive support

Calendar management

Discretion

Problem solving

Multitasking

Professionalism

Tools

Microsoft Office

Concur

Teams

Google Workspace

Job description

About The Job:

• Provide high-level executive and personal support with professionalism, discretion, and attention to detail
• Manage complex business and personal calendars, appointments, meetings, and time-sensitive commitments
• Coordinate domestic and international travel, including itineraries, accommodations, transportation, and travel documents
• Prepare meeting materials, manage expenses, and handle administrative logistics
• Anticipate needs, resolve issues proactively, and manage highly confidential information
• Liaise with internal teams, family members, vendors, clients, and external contacts to ensure seamless coordination
• Support both executive operations and personal commitments in a fast-paced, high-touch environment

About You:

• 15+ years of administrative support experience, including 5+ years supporting C-suite executives (ideally CEO level)
• Strong tenure and proven success in high-level executive support roles
• Exceptional organizational, problem-solving, and multitasking skills
• Proven ability to anticipate needs and handle sensitive, confidential matters with discretion
• Highly professional, adaptable, collaborative, and detail-oriented
• Strong experience with Microsoft Office; experience with Concur, Teams, and Google Workspace preferred
• Comfortable working in a fast-paced environment with high standards and expectations

About The Position:

• Start Date: ASAP!
• Temporary pay: $40-$45/hr
• Potential permanent conversion ($90K-$115K salary range)
• Temporary with potential to convert permanently
• Hybrid schedule: 3 days onsite in Bethesda, MD
• Schedule: Monday-Friday, 9:00 AM - 6:00 PM

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.