Hybrid Administrative Assistant — Office & Ops Support

BDO USA; San Francisco (CA); Hybrid; USD 36,000 - 48,000; Full time

Job summary

BDO USA is seeking an Administrative Assistant to provide in-office support across the assigned office and related markets. The role may involve geo-based duties and requires coordinating meetings, handling invoices, onboarding, and client data management.

The position is a variable hybrid role with potential for full-time on-site work depending on location and needs. The candidate should have strong MS Office skills and experience in a professional services environment.

Qualifications

• 3+ years of administrative experience required.
• Professional services firm experience preferred.
• Advanced proficiency in Microsoft Office Suite required.
• Ability to manage multiple tasks in a deadline-driven environment.

Responsibilities

• Provide in-office administrative support for assigned office and related offices.
• Support meetings and conferences, including scheduling, invites, reservations, and catering.
• Process vendor invoices and assist with onboarding/offboarding.
• Submit expense reports and manage client data and billing.
• Produce letters, memos, interoffice communications, and confidential reports.
• Handle tax support services seasonally or as needed.

Skills

Attention to detail

Deadline-driven

Communication skills

Customer service

Team collaboration

Education

High School Diploma

Bachelor’s degree

Tools

Microsoft Office Suite

PeopleSoft

ERP systems

Job description

BDO USA is seeking an Administrative Assistant to provide in-office support across the assigned office and related markets. The role may involve geo-based duties and requires coordinating meetings, handling invoices, onboarding, and client data management.

The position is a variable hybrid role with potential for full-time on-site work depending on location and needs. The candidate should have strong MS Office skills and experience in a professional services environment.