Executive Assistant to C‑Suite | Global Calendars & Travel

Kardion Inc.; Irvine (CA); On-site; USD 125,000 - 145,000; Full time

Benefits offered by this job

Equity

Annual bonus

Benefits package

Job summary

Kardion Inc. in Irvine, CA is seeking an experienced Executive Assistant to support the CEO and executive leadership as we prepare for FDA approval and U.S. launch.

You will manage calendars across U.S. and Germany, build polished presentations, plan leadership meetings, and track projects to keep leaders focused on advancing the business. The role requires organization, discretion, and strong communication in a fast‑paced startup environment.

Qualifications

• 7+ years of executive assistant experience, including supporting a CEO or C‑suite executive.
• Advanced PowerPoint skills and a strong eye for clear, well‑designed slides.
• Excellent calendar management and prioritization skills, including across time zones.
• Sound judgment about what to handle and what to elevate, and comfort pushing back politely on senior leaders.
• Experience planning meetings and events from start to finish, including venues, vendors, and budgets.
• Strong project coordination skills; able to track many moving pieces and follow through.
• Clear, professional written communication.
• Proven discretion with confidential information.

Responsibilities

• Manage calendars and scheduling for the CEO and executive team across U.S. and German time zones.
• Act as the team's shared point of contact for scheduling and meeting logistics.
• Protect time for leaders' most important work, and prepare agendas and materials ahead of meetings.
• Build, format, and proofread PowerPoint presentations for the CEO and executive team.
• Coordinate executive team meetings, monthly reviews, quarterly planning sessions, and offsites.
• Plan all‑hands meetings and leadership events from start to finish.
• Support projects by tracking deliverables, deadlines, and status.
• Schedule investor, partner, and visitor meetings, and coordinate guest visits to Irvine office.
• Arrange domestic and international travel and process expenses accurately.
• Route documents for signature with Finance and Legal; handle sensitive information.

Skills

Calendar management

PowerPoint mastery

Executive support

Time-zone coordination

Discretion with confidential info

Project coordination

Professional written communication

Meeting planning & events

Education

Bachelor's degree or equivalent experience

Tools

Outlook

Teams

Word

Excel

DocuSign / expense tools

Job description

Kardion Inc. in Irvine, CA is seeking an experienced Executive Assistant to support the CEO and executive leadership as we prepare for FDA approval and U.S. launch.

You will manage calendars across U.S. and Germany, build polished presentations, plan leadership meetings, and track projects to keep leaders focused on advancing the business. The role requires organization, discretion, and strong communication in a fast‑paced startup environment.