Executive Assistant to C-Level | Travel & Office Ops

GetHired, Inc.; Rockville (MD); On-site; USD 55,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Life insurance

401(k)

PTO

Job summary

GetHired, Inc. seeks an Executive Assistant to support a small family office's Executive Team. You will anticipate needs, maintain confidentiality, and coordinate complex schedules across multiple homes and states.

Responsibilities include travel planning, meeting logistics, vendor management, and handling private appointments and administrative duties with discretion. Strong organizational and communication skills are essential.

Qualifications

• 3+ years of experience supporting C-Level executives.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat.
• Excellent organizational and communication skills; discreet and professional.
• Ability to manage multiple tasks and adapt to changing requirements.

Responsibilities

• Plan domestic and international travel, lodging, and car service; complete expense reports.
• Prioritize inquiries and resolve conflicts to ensure smooth daily engagements.
• Replenish office materials and manage supplies.
• Support visitors and coordinate meetings, including virtual setups.
• Assist with special projects and maintain contact lists.
• Manage private appointments and residential maintenance across homes/vehicles.
• Administer AmEx cards, invoices, and monthly reconciliations.
• Provide event support and hospitality for guests; handle main phone line.
• Handle other projects and duties as assigned.

Skills

Executive support

C-suite support

Microsoft Office

Communication

Discretion

Tools

Adobe Acrobat

Job description

GetHired, Inc. seeks an Executive Assistant to support a small family office's Executive Team. You will anticipate needs, maintain confidentiality, and coordinate complex schedules across multiple homes and states.

Responsibilities include travel planning, meeting logistics, vendor management, and handling private appointments and administrative duties with discretion. Strong organizational and communication skills are essential.