Executive Assistant

GetHired, Inc.; Rockville (MD); On-site; USD 55,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Life insurance

401(k)

PTO

Job summary

GetHired, Inc. seeks an Executive Assistant to support a small family office's Executive Team. You will anticipate needs, maintain confidentiality, and coordinate complex schedules across multiple homes and states.

Responsibilities include travel planning, meeting logistics, vendor management, and handling private appointments and administrative duties with discretion. Strong organizational and communication skills are essential.

Qualifications

• 3+ years of experience supporting C-Level executives.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat.
• Excellent organizational and communication skills; discreet and professional.
• Ability to manage multiple tasks and adapt to changing requirements.

Responsibilities

• Plan domestic and international travel, lodging, and car service; complete expense reports.
• Prioritize inquiries and resolve conflicts to ensure smooth daily engagements.
• Replenish office materials and manage supplies.
• Support visitors and coordinate meetings, including virtual setups.
• Assist with special projects and maintain contact lists.
• Manage private appointments and residential maintenance across homes/vehicles.
• Administer AmEx cards, invoices, and monthly reconciliations.
• Provide event support and hospitality for guests; handle main phone line.
• Handle other projects and duties as assigned.

Skills

Executive support

C-suite support

Microsoft Office

Communication

Discretion

Tools

Adobe Acrobat

Job description

The Executive Assistant will support a small family office. The individual is responsible for providing administrative and personal assistance to the Executive Team. This position requires the ability to anticipate needs and offer solutions with a high level of professionalism, detail, and confidentiality.

Primary Responsibilities:

• Travel planning and coordination of domestic and international travel including flight planning, lodging, and car service and completion of expense reports upon return.
• Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements
• Replenish office materials such as snacks, printer supplies, paper, office supplies, etc.
• Provide support for visitors, lunch or dinner meetings and manage virtual meetings ensuring systems are set-up and working for all meetings
• Assist with special projects; collecting and preparing information for meetings; and maintaining contact lists.
• Assist in management of appointments, medical appointments and matters as requested including scheduling of private appointments and residential maintenance for multiple homes and vehicles in multiple states
• Manage the business AmEx account; administer cards to executives, maintain invoice database and reconcile charges monthly
• Provide event management support as requested, provide hospitality to all guests, and help to create a welcoming environment, answer main phone line and respond to inquiries
• Other projects/duties as assigned

Qualifications:

• Executive support experience, including supporting C-level executives
• Must be discrete, and have a positive attitude
• Exceptional organizational skills and impeccable attention to detail
• Expert proficiency with Microsoft Office
• Technical proficiency and problem-solving skills related to: IT, IT support and troubleshooting
• Strong verbal and written communication skills
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround
• Ability to multitask and adjust focus as requirements change

Education and Experience Requirements:

• Strong work tenure: 3+ years of experience supporting C-Level Executives
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat

Excellent benefit package that includes medical, dental, life, 401(k), PTO, and more.