Executive Assistant to C-Suite | Global Travel & Calendars

Eccalon, LLC; Hanover (MD); On-site; USD 65,000 - 90,000; Full time

Job summary

Eccalon, LLC is seeking an experienced Executive Assistant to provide high-level administrative and operational support to senior leadership in Hanover, MD. The role demands exceptional organization, discretion, and the ability to manage multiple priorities in a fast-paced environment.

The Executive Assistant will manage complex calendars, coordinate meetings across in-person, virtual, and hybrid formats, arrange domestic and international travel, and prepare briefing materials and reports for

Qualifications

• 3+ years of experience supporting senior executives or leadership teams.
• Strong organizational and time-management skills with excellent attention to detail.
• Ability to work independently and proactively anticipate executive needs.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and judgment.
• Proficiency in Microsoft Office and virtual meeting tools.
• Experience coordinating across multiple locations or time zones.

Responsibilities

• Manage complex and high-volume calendars, including scheduling, rescheduling, and resolving conflicts.
• Serve as a primary point of contact for internal and external stakeholders on behalf of executive leadership.
• Coordinate and support in-person, virtual, and hybrid meetings, including agendas, materials, logistics, and follow-ups.
• Arrange domestic and international travel, including itineraries, accommodations, transportation, and related documentation.
• Prepare briefing materials, presentations, reports, and meeting notes.
• Handle sensitive information with confidentiality and discretion.
• Process expense reports and reconcile corporate credit cards.
• Screen and prioritize emails, calls, and requests; ensure timely responses and follow-through.
• Support cross-functional communication and coordination across teams and departments.
• Assist with special projects and additional administrative duties as assigned.

Tools

Microsoft Outlook

Word

PowerPoint

Excel

Virtual meeting tools

Job description

Eccalon, LLC is seeking an experienced Executive Assistant to provide high-level administrative and operational support to senior leadership in Hanover, MD. The role demands exceptional organization, discretion, and the ability to manage multiple priorities in a fast-paced environment.

The Executive Assistant will manage complex calendars, coordinate meetings across in-person, virtual, and hybrid formats, arrange domestic and international travel, and prepare briefing materials and reports for