Executive Assistant to C-level Leaders | Global Travel

Randstad USA; San Jose (CA); On-site; USD 69,000 - 83,000; Full time

Benefits offered by this job

Medical

Prescription

Dental

Vision

AD & D

Life Insurance

Short-term disability

401K plan

Job summary

Randstad USA in San Jose is seeking an experienced Executive Assistant to support senior leadership in an on-site role. You will partner with Commercial Vice Presidents, manage complex calendars, and coordinate domestic and international travel, ensuring timely, discreet handling of priorities.

The ideal candidate has a strong track record supporting executives—especially in sales/marketing settings—with superb communication, emotional intelligence, and proficiency across productivity suites and

Qualifications

• 10 years of experience supporting executive leaders.
• Experience supporting C-level executives, board members, and international visitors.
• Proficiency with productivity suites and enterprise tools.
• Experience in sales or marketing environments preferred.

Responsibilities

• Manage complex calendars and scheduling of internal and external meetings for executives.
• Coordinate logistics for meetings, conferences, and events, and prepare presentations and materials.
• Arrange domestic and international travel with emphasis on efficiency.
• Interact with C-level executives and Board members for committee meetings and sensitive interactions.
• Manage external visitors including customers and investors.
• Handle highly confidential business information.
• Oversee department purchases on company card and reconcile expenses.
• Provide back-up support for other administrative team members.
• Resolve time-sensitive issues with precision and strong organizational, written, and verbal communication skills.

Skills

Conflict Resolution

Multi-tasking

Oral Communication

Organizational Skills

Education

Bachelor's degree

Job description

Randstad USA in San Jose is seeking an experienced Executive Assistant to support senior leadership in an on-site role. You will partner with Commercial Vice Presidents, manage complex calendars, and coordinate domestic and international travel, ensuring timely, discreet handling of priorities.

The ideal candidate has a strong track record supporting executives—especially in sales/marketing settings—with superb communication, emotional intelligence, and proficiency across productivity suites and