Executive Assistant

Proclinical; Palo Alto (CA); On-site; USD 55,000 - 69,000; Full time

Job summary

Proclinical is seeking an Executive Assistant to support the CEO of a biotech company in Palo Alto. This fully on-site contract position focuses on coordinating calendars, meetings, travel, and communications with internal and external stakeholders.

Ideal candidates have a Bachelor's degree (preferred) and proven experience supporting senior leadership, with strong organizational, communication, and time-management skills.

Qualifications

• Bachelor's degree preferred.
• Proven experience as an Executive Assistant supporting senior leadership.
• Exceptional organizational, communication, and time-management skills.
• Strong attention to detail and ability to manage competing priorities effectively.
• Proficiency in Microsoft Office and calendar management tools.
• Ability to exercise sound judgment, maintain confidentiality, and thrive in a dynamic biotech environment.

Responsibilities

• Manage the CEO's calendar, appointments, meetings, and travel arrangements.
• Prepare meeting agendas, presentations, reports, and executive correspondence.
• Coordinate internal and external meetings with key stakeholders, investors, and business partners.
• Handle confidential information and sensitive business matters with professionalism.
• Track action items, follow up on priorities, and support special projects and company initiatives.
• Serve as a key point of contact between the CEO and internal teams, external partners, and other stakeholders.

Skills

Executive support

Communication

Time management

Attention to detail

Confidentiality

Education

Bachelor's degree

Tools

Microsoft Office

Calendar tools

Job description

Executive Assistant - Contract - Palo Alto, CA

Ready to become the trusted right hand to a biotech CEO and play a key role in driving organisational success?

Proclinical is seeking an Executive Assistant to support the CEO of a dynamic biotechnology company specializing in immunology and infectious diseases. This is a fully on-site contract position based in Palo Alto, CA.

Primary Responsibilities:

• The successful candidate will play a pivotal part in ensuring the smooth operation of executive-level activities, including calendar management, meeting coordination, and communication with internal and external stakeholders.

Skills & Requirements:

• Bachelor's degree preferred.
• Proven experience as an Executive Assistant supporting senior leadership.
• Exceptional organizational, communication, and time-management skills.
• Strong attention to detail and ability to manage competing priorities effectively.
• Proficiency in Microsoft Office and calendar management tools.
• Ability to exercise sound judgment, maintain confidentiality, and thrive in a dynamic biotech environment.

The Executive Assistant's responsibilities will be:

• Manage the CEO's calendar, appointments, meetings, and travel arrangements.
• Prepare meeting agendas, presentations, reports, and executive correspondence.
• Coordinate internal and external meetings with key stakeholders, investors, and business partners.
• Handle confidential information and sensitive business matters with professionalism.
• Track action items, follow up on priorities, and support special projects and company initiatives.
• Serve as a key point of contact between the CEO and internal teams, external partners, and other stakeholders.

Compensation:

• $40.00 - $50.00/Hour

If you are having difficulty in applying or if you have any questions, please contact Janelle Jones at [e-mail].