Executive Assistant

Trimaren Human Capital Partners; Watertown (MA); On-site; USD 95,000 - 130,000; Full time

Job summary

Confidential Biotech, a stealth-mode biotechnology company with on-site operations in Massachusetts, is seeking an experienced Executive Assistant to support senior leadership. The role requires poised judgment, proactive prioritization, and the ability to anticipate needs in a fast-moving environment.

You will manage complex calendars, coordinate domestic and international travel, prepare briefing materials, and help ensure seamless executive office operations as the company scales and engages

Qualifications

• Minimum 5+ years in executive administrative support, preferably in biotech or life sciences.
• Demonstrated ability to handle confidential information and shifting priorities with poise.
• Exceptional organizational and written/verbal communication skills.

Responsibilities

• Provide proactive support to one or more C-Suite executives with calendar, meetings, and prioritization.
• Coordinate domestic travel, itineraries, accommodations, and expenses with accuracy and discretion.
• Prepare agendas, briefing materials, and meeting logistics for leadership forums.
• Track action items and deadlines to ensure timely follow-through.
• Support board, investor, and partner prep while maintaining confidentiality.
• Collaborate with internal teams to smooth administrative workflows and executive office operations.

Skills

Executive support

Calendar management

Travel coordination

Discretion and confidentiality

Communication skills

Education

BA/BS degree

Tools

MS Office / Google Workspace

Expense management tools

Job description

Confidential Biotech | Stealth Mode | On-site in MA

We are partnering with a well-capitalized, stealth-stage biotechnology company that is building a differentiated therapeutic platform with the potential to address significant unmet needs. Backed by experienced leadership and institutional-grade investors, the company is advancing its programs toward IND with a deliberate, milestone-driven strategy.

The Executive Assistant position is a high-trust, high-visibility role supporting senior leadership. The successful candidate brings exceptional executive support experience, calm judgment, and the ability to anticipate needs in a fast-moving environment. You will play a key role in helping leadership stay organized, prepared, and effective as the company scales its operations and external engagement.

Key Responsibilities

• Provide proactive, day-to-day support to one or more C-Suite executives, including complex calendar management, prioritization, and meeting coordination.
• Coordinate domestic and international travel, itineraries, accommodations, and expense processing with a high degree of accuracy and discretion.
• Prepare agendas, briefing materials, meeting logistics, and follow-up notes for internal leadership meetings, cross-functional discussions, and select external interactions.
• Track action items, deadlines, and communications to ensure commitments are completed efficiently and nothing falls through the cracks.
• Support board, investor, and partner-related preparation as needed, while maintaining strict confidentiality and professionalism.
• Partner with internal teams to streamline administrative processes, improve coordination, and support a polished executive office experience.
• Handle sensitive information, ad hoc priorities, and last-minute changes with sound judgment and a solutions-oriented approach.
• Serve as a trusted cultural ambassador who proactively drives day-to-day administrative success and ensures team alignment with the company's core values.

Requirements

• BA/BS plus 5+ years of executive administrative support experience within biotechnology or life sciences.
• Demonstrated ability to support senior leaders with shifting priorities, demanding schedules, and highly confidential information.
• Exceptional organizational skills and attention to detail, with strong written and verbal communication abilities.
• Experience coordinating complex calendars, meetings, travel, expenses, and executive-level logistics with minimal supervision.
• A proactive, resourceful, and calm approach to problem-solving; you anticipate needs and follow through reliably.
• Proficiency with standard office productivity tools and executive support systems; experience with collaboration platforms and expense tools is a plus.

Compensation & Benefits

The Company prioritizes the holistic well-being of its employees by offering a comprehensive range of health and wellness benefits. From medical and dental coverage to mental health resources and healthy living program discounts, it is committed to supporting its team members and their family's health and well-being.

The annual base salary range for this position is noted above. Actual pay rates are determined by considering multiple factors, including qualifications, relevance of experience, education & credentials, subject-matter expertise, and internal parity.