Executive Assistant to AVP, Student Auxiliary Services

Wayne State University; Detroit (MI); On-site; USD 52,000 - 76,000; Full time

Job summary

Wayne State University in Detroit seeks an experienced SAS Executive Assistant to provide executive-level administrative, operational, and financial support to the Associate Vice President for Student Auxiliary Services and divisional leadership. The role coordinates communications, complex scheduling, and daily office operations while liaising with university departments and external partners.

Responsibilities include managing calendars, preparing reports, processing financial transactions, and

Qualifications

• Bachelor's degree from an accredited college or university in Business Administration, Public Administration, Higher Education Administration, Accounting, Communications, or a related field; or an equivalent combination of education and experience.
• Three to five years of progressively responsible administrative support experience, preferably providing direct support to senior leadership or executives.
• Experience handling confidential and sensitive information with discretion and sound judgment.
• Demonstrated ability to manage multiple priorities, coordinate complex schedules, and work independently in a fast-paced environment.
• Strong verbal and written communication skills, including the ability to prepare professional correspondence, reports, and presentations.

Responsibilities

• Manage and prioritize the Associate Vice President's calendar, ensuring alignment with strategic priorities and resolving scheduling conflicts independently.
• Coordinate leadership meetings, standing committees, advisory boards, and divisional workgroups.
• Prepare agendas, meeting materials, minutes, and follow-up documentation.
• Process invoices, purchase requests, reimbursements, and other financial transactions through university systems while ensuring compliance with applicable policies and procedures.

Skills

Multi-tasking

Communication skills

Organizational skills

Independent judgment

Project coordination

Education

Bachelor's degree in Business Administration, Public Administration, Higher Education Administration, Accounting, Communications, or related field

Tools

Microsoft Office Suite

Electronic calendar systems

University administrative systems

Job description

Wayne State University in Detroit seeks an experienced SAS Executive Assistant to provide executive-level administrative, operational, and financial support to the Associate Vice President for Student Auxiliary Services and divisional leadership. The role coordinates communications, complex scheduling, and daily office operations while liaising with university departments and external partners.

Responsibilities include managing calendars, preparing reports, processing financial transactions, and