Executive Assistant to Area Director – Public Service

DCFS-Department of Children and Family Services; Lafayette (LA); On-site; USD 38,000 - 52,000; Full time

Job summary

Department of Children and Family Services in Lafayette, Louisiana, seeks an experienced Executive Secretary to support the Area Director and manage complex calendars, travel, and reports.

You will handle sensitive information, coordinate meetings, prepare staff utilization reports, and serve as time administrator as needed, ensuring smooth Parish Office operations and compliance with background checks and state regulations. High professionalism is required.

Qualifications

• Three years of experience in administrative services.
• Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
• Appointment may be probational or job appointment up to 48 months; may convert to probational or be detailed for promotion.

Responsibilities

• Serves as the confidential executive secretary to the Area Director.
• Performs duties independently and exercises a high degree of independent judgment and initiative in determining the appropriate action in matters.
• Schedules and coordinates meetings and conference calls while maintaining an electronic calendar with meeting logistics and background information.
• Responsible for all aspects of travel and expense reimbursement.
• Handles and coordinates special projects.
• Compiles and prepares staff utilization reports for all programs in the defined area.
• Serves as time administrator, reviewer, or backup for the Regional Office or Parish Office as needed.
• Performs other duties as assigned for the smooth operation of the Department.

Skills

Accepting Direction

Communicating Effectively

Demonstrating Accountability

Acting with Ethics and Integrity

Adapting to Change

Demonstrating Initiative

Displaying Professionalism

Job description

Department of Children and Family Services in Lafayette, Louisiana, seeks an experienced Executive Secretary to support the Area Director and manage complex calendars, travel, and reports.

You will handle sensitive information, coordinate meetings, prepare staff utilization reports, and serve as time administrator as needed, ensuring smooth Parish Office operations and compliance with background checks and state regulations. High professionalism is required.