Administrative Coordinator 1/2/3 (Many, LA)

State of Louisiana; Many (LA); On-site; USD 34,000 - 52,000; Full time

Job summary

The State of Louisiana invites applications for an Administrative Coordinator 1/2/3 in the Sabine Parish Child Welfare Office, Many, LA. This role serves as the first point of contact, delivering friendly reception and essential administrative support to staff and clients.

Responsibilities include clerical duties, payments processing, travel audits, timekeeping backups, mail handling, purchasing, inventory, and file room management, with potential payroll reporting duties as needed.

Qualifications

• No experience or training required.

Responsibilities

• Provides clerical support to the Child Welfare parish office.
• Performs administrative and receptionist duties.
• Processes payments, audits caseworker travel expenses, and may close cases as needed.
• Keep track of office assigned state vehicle, fuel cards and car logs.
• Process all incoming and outgoing mail.
• Performs duties related to purchasing of office supplies.
• Keep detailed inventory of all state supplies and office equipment and prepare reports of items needing to be surplus.
• Organize and maintain file room and files in accordance with established procedure and records retention policy.
• May serve as timekeeper or back up timekeeper and prepares all payroll reports and payroll adjustment forms.

Skills

Front desk

Clerical tasks

Customer service

Adaptability

Professionalism

Policy compliance

Job description

Department MISSION

To protect children, empower families, and strengthen communities so every child grows up safe, stable, and strong.

Department VISION

A future where every child thrives in a loving environment, supported by empowered families and resilient communities.

Department VALUES

Treating all people with dignity, compassion and respect, while providing services with integrity.

This vacancy is located in the Sabine Parish Child Welfare Office located in Many, LA.

We’re looking for an Administrative Coordinator 1/2/3 to serve as the first point of contact at the agency in our Child Welfare Office in Natchitoches, creating a welcoming environment for clients and visitors and providing administrative support that keeps our front office running smoothly.

If you're compassionate, organized, and thrive in a people-centered environment, this could be the opportunity for you!

This position provides clerical, programmatic, and administrative support functions for staff and clients of the Sabine Parish Child Welfare office.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Communicating Effectively: The ability to convey information, ideas and emotions using structured communication methods that promote understanding and engagement.
• Focusing on Customers: The ability to understand and meet the needs, preferences and experiences of internal and external customers.
• Adapting to Change: The ability to demonstrate flexibility in thoughts, behaviors and actions in response to evolving circumstances or unexpected change.
• Displaying Professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication and consideration for others.
• Following Policies and Procedures: The ability to follow, reinforce, adapt or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules and organizational policies.

No experience or training is required.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• Provides clerical support to the Child Welfare parish office.
• Performs administrative and receptionist duties.
• Processes payments, audits caseworker travel expenses, and may close cases as needed
• Keep track of office assigned state vehicle, fuel cards and car logs
• Process all incoming and outgoing mail
• Performs duties related to purchasing of office supplies.
• Keep detailed inventory of all state supplies and office equipment and prepare reports of items needing to be surplus.
• Organize and maintain file room and files in accordance with established procedure and records retention policy.
• May serve as timekeeper or back up timekeeper and prepares all payroll reports and payroll adjustment forms

Position-Specific Details:

Location: This vacancy is located in the Sabine Parish Child Welfare Office in Many, LA.

Career Progression: This position participates in a Career Progression Group (CPG) and may be filled as an Administrative Coordinator 1, 2, or 3. The level at which the vacancy is filled will be determined by the qualifications of the candidate selected. This position provides the opportunity to advance within this job series.

Compensation: The actual starting salary depends on the education and experience of the selected applicant.

Appointment Type: This position may be filled as a probational appointment or a job appointment that may last up to 48 months. Job appointments may convert to probational appointments. Also, it may be filled as a detail and promoted within 12 months or by promotion of a permanent classified employee.

Louisiana HB 420 requires all prospective DCFS employees to complete and clear multiple background clearances prior to employment with this agency.

Contact Information

For further information about this vacancy contact:

Laura Milstead

[e-mail]

DCFS is an “Equal Opportunity Employer”, and Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.