Hybrid Executive Assistant — Strategic Admin Support

State of California; United States; Hybrid; USD 57,000 - 73,000; Full time

Job summary

State of California Government Operations Agency is seeking an Executive Assistant to provide high-level administrative support, including complex calendaring, travel coordination, and communications with internal and external stakeholders. The role supports CalOCR’s mission and requires confidential handling of information.

Location is flexible among Los Angeles, Oakland, or Sacramento with hybrid telework.

Qualifications

• Strong organizational and time management skills.
• Experience providing executive-level administrative support.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite and Fi$Cal for fiscal tasks.
• Ability to maintain confidentiality and discretion.
• Experience coordinating meetings and events and travel.
• Attention to detail across fiscal and admin tasks.
• Ability to adapt to changing priorities in a fast-paced environment.

Responsibilities

• Provide high-level administrative support to executives, including calendaring and travel coordination.
• Draft, review, and edit correspondence, reports, and briefing materials.
• Coordinate meetings with LEAs, state agencies, and other stakeholders.
• Maintain databases, contact lists, and tracking systems to support CalOCR work.
• Assist with reporting, initiatives, and program coordination as needed.
• Ensure smooth office operations and confidentiality.

Skills

Organizational skills

Time management

Executive support

Communication

Attention to detail

Meeting coordination

Adaptability

Discretion/confidentiality

Tools

Microsoft Office Suite

Fi$Cal

Job description

State of California Government Operations Agency is seeking an Executive Assistant to provide high-level administrative support, including complex calendaring, travel coordination, and communications with internal and external stakeholders. The role supports CalOCR’s mission and requires confidential handling of information.

Location is flexible among Los Angeles, Oakland, or Sacramento with hybrid telework.