Executive Admin & Board Liaison (Hybrid)

wispakcareers; Town of Oconomowoc (WI); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Hybrid work schedule

One remote day per week

Job summary

Wis-Pak is seeking an Executive Administrative Assistant to support the CEO, the Executive Leadership Team, and the Shareholder Board in a hybrid role with four days in the office and one remote day per week.

The role requires discretion, superb organization, and experience handling confidential information while coordinating calendars, meetings, travel, and governance materials. This position also involves shareholder communications and events.

Qualifications

• Associate's or Bachelor's degree preferred and 6+ years of relevant administrative support experience.
• Experience supporting senior executives, boards of directors, or corporate governance activities is preferred.
• Exceptional verbal and written communication skills.
• Advanced proficiency in Microsoft Office Suite, Teams, SharePoint, and PowerPoint.
• Strong organizational and project management skills.
• Ability to handle confidential information with professionalism and discretion.
• Ability to work independently with minimal supervision.

Responsibilities

• Serve as a trusted partner to the CEO, Executive Leadership Team, and Shareholder Board of Directors.
• Manage executive calendars, meetings, communications, travel, presentations, and confidential correspondence.
• Coordinate Board meetings, governance records, prepare materials, and record official meeting minutes.
• Lead the planning and execution of shareholder and unitholder meetings, including registrations, travel, accommodations, event logistics, and on-site support.
• Build and maintain relationships with shareholders, board members, and external partners for a seamless meeting experience.
• Coordinate shareholder communications, newsletters, directories, and distribution lists.
• Maintain corporate records, agreements, governance documents, and SharePoint resources.
• Support preparation and distribution of annual business plans and related materials.
• Lead planning and execution of executive meetings, shareholder events, and corporate functions.
• Manage meeting site selection, venue negotiations, vendor relationships, catering, travel logistics, and event budgets.

Skills

Verbal communication

Written communication

MS Office

SharePoint

PowerPoint

Project management

Discretion

Independence

Education

Associate's or Bachelor's degree preferred

Tools

Microsoft Office Suite

Teams

SharePoint

PowerPoint

Job description

Wis-Pak is seeking an Executive Administrative Assistant to support the CEO, the Executive Leadership Team, and the Shareholder Board in a hybrid role with four days in the office and one remote day per week.

The role requires discretion, superb organization, and experience handling confidential information while coordinating calendars, meetings, travel, and governance materials. This position also involves shareholder communications and events.