Executive Assistant to a Global Tech Leader

Pentagon Technologies; Chandler (AZ); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Generous PTO

401K matching contribution

Health, dental, vision Insurance

Long-Term Disability (LTD) Insurance (

Life and AD&D (employer paid)

Employee Assistance Plan (EAP)

Job summary

Pentagon Technologies, Inc. is seeking an Executive Assistant to join our Chandler, AZ team. The role requires high organization, efficiency, and the ability to prioritize duties with accuracy while handling confidential information.

You will support multiple departments, manage schedules, prepare correspondence, and assist with timesheets and invoicing. The position offers generous PTO, a 401K match, health/dental/vision coverage, and other competitive benefits.

Qualifications

• 2+ years of experience in an administrative role; Construction environment considered a strong asset.
• High school diploma or equivalent.
• Proficiency with Microsoft Office Suite
• Proficiency in Canva
• Organized and self motivated
• Ability to handle confidential information with discretion
• Ability to work in a fast paced environment and be flexible
• Able to prioritize competing deadlines and manage a high volume workload efficiently

Responsibilities

• Perform general office duties and miscellaneous tasks as assigned.
• Organize and maintain file system, file correspondence and other records.
• Make copies of correspondence and other printed material.
• Prepare outgoing mail and correspondence.
• Compose and type routine correspondence and spreadsheets.
• Create and track work requests.
• Assist with the timesheet and invoicing process for assigned departments.
• Perform administrative duties such as coding documents, copying, scanning, printing, binding, collating, data entry, research, etc.
• Anticipate future needs and respond to changing situations.
• Manage conflicting priorities, including organizing workflow and teaming up with colleagues to accomplish tasks and balance workloads.
• Research and prepare reports relating to departmental projects and activities.
• Receive and screen telephone calls, answer questions, and take accurate messages.
• Handle all incoming mail, then scan, date, distribute and file.
• Plan and manage marketing activities for conferences, events, and meetings.
• Perform special projects as assigned.

Skills

Organized

Self-motivated

Discretion with confidential info

Prioritize deadlines

Adaptability in fast-paced environment

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Canva

Job description

Pentagon Technologies, Inc. is seeking an Executive Assistant to join our Chandler, AZ team. The role requires high organization, efficiency, and the ability to prioritize duties with accuracy while handling confidential information.

You will support multiple departments, manage schedules, prepare correspondence, and assist with timesheets and invoicing. The position offers generous PTO, a 401K match, health/dental/vision coverage, and other competitive benefits.