Executive Assistant (29869)

Pentagon Technologies; Chandler (AZ); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Generous PTO

401K matching contribution

Health, dental, vision Insurance

Long-Term Disability (LTD) Insurance (

Life and AD&D (employer paid)

Employee Assistance Plan (EAP)

Job summary

Pentagon Technologies, Inc. is seeking an Executive Assistant to join our Chandler, AZ team. The role requires high organization, efficiency, and the ability to prioritize duties with accuracy while handling confidential information.

You will support multiple departments, manage schedules, prepare correspondence, and assist with timesheets and invoicing. The position offers generous PTO, a 401K match, health/dental/vision coverage, and other competitive benefits.

Qualifications

• 2+ years of experience in an administrative role; Construction environment considered a strong asset.
• High school diploma or equivalent.
• Proficiency with Microsoft Office Suite
• Proficiency in Canva
• Organized and self motivated
• Ability to handle confidential information with discretion
• Ability to work in a fast paced environment and be flexible
• Able to prioritize competing deadlines and manage a high volume workload efficiently

Responsibilities

• Perform general office duties and miscellaneous tasks as assigned.
• Organize and maintain file system, file correspondence and other records.
• Make copies of correspondence and other printed material.
• Prepare outgoing mail and correspondence.
• Compose and type routine correspondence and spreadsheets.
• Create and track work requests.
• Assist with the timesheet and invoicing process for assigned departments.
• Perform administrative duties such as coding documents, copying, scanning, printing, binding, collating, data entry, research, etc.
• Anticipate future needs and respond to changing situations.
• Manage conflicting priorities, including organizing workflow and teaming up with colleagues to accomplish tasks and balance workloads.
• Research and prepare reports relating to departmental projects and activities.
• Receive and screen telephone calls, answer questions, and take accurate messages.
• Handle all incoming mail, then scan, date, distribute and file.
• Plan and manage marketing activities for conferences, events, and meetings.
• Perform special projects as assigned.

Skills

Organized

Self-motivated

Discretion with confidential info

Prioritize deadlines

Adaptability in fast-paced environment

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Canva

Job description

Pentagon Technologies, Inc. is a global company with operations in over ten countries.

Pentagon is a leader in providing mission-critical semiconductor services that touch every device with a computer chip inside.

Our customers include the largest semiconductor chip and OEM tool manufacturers in the industry. We stay at the forefront of our industry through innovation, technical proficiency, and our amazing employees.

Our industry is in the midst of unprecedented growth and Pentagon is seeking outstanding candidates to join our team.

Position Summary

The Executive Assistant will have demonstrated experience and be well organized, efficient, able to prioritize duties, and be detailed oriented with a high level of accuracy. Use sound judgment, make timely decisions and solve problems, possess exceptional follow-up skills, and work well under pressure.

Essential Duties And Responsibilities

• Perform general office duties and miscellaneous tasks as assigned.
• Organize and maintain file system, file correspondence and other records.
• Make copies of correspondence and other printed material.
• Prepare outgoing mail and correspondence.
• Compose and type routine correspondence and spreadsheets.
• Create and track work requests.
• Assist with the timesheet and invoicing process for assigned departments.
• Perform administrative duties such as coding documents, copying, scanning, printing, binding, collating, data entry, research, etc.
• Anticipate future needs and respond to changing situations.
• Manage conflicting priorities, including organizing workflow and teaming up with colleagues to accomplish tasks and balance workloads.
• Research and prepare reports relating to departmental projects and activities.
• Receive and screen telephone calls, answer questions, and take accurate messages.
• Handle all incoming mail, then scan, date, distribute and file.
• Plan and manage marketing activities for conferences, events, and meetings.
• Perform special projects as assigned.

Qualifications

Experience and Education

• 2+ years of experience in an administrative role; Construction environment considered a strong asset.
• High school diploma or equivalent
• Proficiency with Microsoft Office Suite
• Proficiency in Canva
• Organized and self motivated
• Ability to handle confidential information with discretion
• Ability to work in a fast paced environment and be flexible
• Able to prioritize competing deadlines and manage a high volume workload efficiently

Perks of Working at Pentagon Technologies

At the end of the day, our strength comes from our people, and we are determined to recognize and promote your wellbeing—be it professionally, financially, physically, or mentally.

• Generous PTO
• 401K program with employer matching contribution
• Health, dental, vision Insurance (with generous employer contribution)
• Long-Term Disability (LTD) Insurance (fully employer paid)
• Life and AD&D (employer paid & voluntary option)
• Employee Assistance Plan (EAP)

Be advised that Pentagon Technologies does not offer relocation assistance for this position. Candidates who do not reside near the posted location will be responsible for covering all relocation costs. By applying for this position, candidates acknowledge and agree that they will be solely responsible for any expenses incurred in relocating to the area if selected for the role.

Pentagon Technologies is proud to be an affirmative action and equal opportunity employer (AA/EOE/W/M/Vet/Disabled) and does not discriminate in recruiting, hiring, training, promotion, or other employment of associates. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status.