Senior Executive Assistant to 3+ Executives | AI-Driven Ops

Viz.ai, Inc.; EE. UU.; A distancia; USD 110.000 - 150.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Remote-first culture

Competitive compensation

Equity

Descripción de la vacante

Viz.ai, Inc. is seeking a Senior Executive Assistant to support 3+ senior executives on a fast-moving leadership team, remote in the U.S.

This is a strategic role focused on protecting executives' time, coordinating commitments, and enabling the pace of a rapidly changing organization. You will partner with other Executive Assistants and the People Team, manage complex calendars and travel, capture notes in meetings, and build AI-powered workflows to streamline daily tasks while maintaining

Formación

• 5+ years supporting more than one C-level executive or VP
• Proven ability to manage complex calendars, travel, and priorities for multiple executives
• AI fluency in daily work; actively using tools like Claude and ChatGPT
• Strong G-Suite skills; Slack and Brex experience preferred
• Excellent written and verbal communication

Responsabilidades

• Own complex, constantly changing calendars and prioritize time commitments
• Plan domestic and international travel to hospitals, partners, and life science customers
• Attend meetings, capture notes and action items, and follow up until closure
• Track executives' priorities and deadlines; surface risks early
• Prepare materials using Google Suite (Docs, Sheets, Slides) and memos
• Design and run offsites, leadership meetings, and team events
• Build AI-powered workflows to reduce manual work and share practices
• Maintain steady flow of correspondence, expenses, research, and logistics
• Handle confidential information with discretion and support People Team initiatives

Conocimientos

Calendar management

Travel planning

AI workflow

G-Suite

Written communication

Remote collaboration

Herramientas

Claude

ChatGPT

Slack

Brex

Descripción del empleo

Viz.ai, Inc. is seeking a Senior Executive Assistant to support 3+ senior executives on a fast-moving leadership team, remote in the U.S.

This is a strategic role focused on protecting executives' time, coordinating commitments, and enabling the pace of a rapidly changing organization. You will partner with other Executive Assistants and the People Team, manage complex calendars and travel, capture notes in meetings, and build AI-powered workflows to streamline daily tasks while maintaining