Executive Assistant to 3 VPs – Hybrid, Global SaaS

Archer; San Jose (CA); Hybrid; USD 62,000 - 72,000; Full time

Benefits offered by this job

Bonuses

Health, dental, vision coverage

401(k) retirement match

Job summary

Archer, collaborating with Sage, seeks an Executive Assistant to provide high-level support to three VP-level Product & Engineering leaders. You will anticipate needs, manage calendars, coordinate across teams, and build trusted relationships to keep crucial initiatives on track.

You will navigate multiple time zones, adapt to shifting priorities, and use AI tools to streamline tasks while maintaining discretion and professionalism. This role is hybrid in San Jose.

Qualifications

• Minimum 4 years of executive support experience for multiple senior leaders.
• Strong calendar management, prioritization, and scheduling judgment.
• Proven ability to work with senior stakeholders and cross-functional teams.

Responsibilities

• Manage complex calendars for 3 VP-level Product & Engineering Executives across time zones.
• Coordinate internal and external meetings, agendas, and materials.
• Plan and coordinate domestic and international travel and expenses.
• Draft and manage executive communications with discretion and professionalism.
• Track action items and follow-up requests to keep leaders organized.

Skills

Executive support

Calendar management

Prioritization

Discretion

Communication

Tools

Microsoft Outlook

Microsoft Teams

PowerPoint

Excel

AI tools (ChatGPT/Copilot)

Job description

Archer, collaborating with Sage, seeks an Executive Assistant to provide high-level support to three VP-level Product & Engineering leaders. You will anticipate needs, manage calendars, coordinate across teams, and build trusted relationships to keep crucial initiatives on track.

You will navigate multiple time zones, adapt to shifting priorities, and use AI tools to streamline tasks while maintaining discretion and professionalism. This role is hybrid in San Jose.