Executive Assistant to Two VPs — Calendar & Projects

Jobtailor; California (MO); On-site; USD 55,000 - 90,000; Full time

Job summary

Jobtailor is seeking an experienced Executive Assistant to support two Vice Presidents in a fast-paced environment. You will manage complex calendars, coordinate meetings, prepare briefing materials, and ensure smooth daily operations across leadership teams.

Responsibilities include tracking milestones, developing polished presentations, organizing leadership reviews, and proactively identifying process improvements. Strong discretion and communication skills are essential.

Qualifications

• Experience providing high-level executive, administrative, or operations support in a fast-paced environment.
• Strong organizational and project coordination skills with the ability to manage deadlines.
• Proficiency in PowerPoint and developing executive-ready presentations.
• Proficiency with Outlook, Word, Excel, and collaboration tools.
• Excellent written and verbal communication with attention to detail.
• Ability to synthesize complex information into concise communications.
• Discretion handling confidential information.
• Ability to work independently and adapt to changing priorities.

Responsibilities

• Provide executive support to two Vice Presidents, managing calendars and meeting logistics.
• Coordinate projects by tracking milestones and deliverables.
• Create polished PowerPoint decks, briefs, and dashboards.
• Schedule leadership meetings, offsites, and events.
• Develop agendas and pre-reads to prepare leadership for discussions.
• Identify process improvements to streamline operations.

Skills

Executive support

Project coordination

PowerPoint

Microsoft Office

Communication

Attention to detail

Discretion

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Collaboration tools

Job description

Jobtailor is seeking an experienced Executive Assistant to support two Vice Presidents in a fast-paced environment. You will manage complex calendars, coordinate meetings, prepare briefing materials, and ensure smooth daily operations across leadership teams.

Responsibilities include tracking milestones, developing polished presentations, organizing leadership reviews, and proactively identifying process improvements. Strong discretion and communication skills are essential.